Board Meeting Notes 2016-04-05
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Meeting Start:
Attendance
- Board Members
- Other Members
Agenda
- Check talk page for board meeting notes, see if any discussion on the agenda took place
- Consent Agenda
- 1. Approve previous minutes.
- 2. RT 4432 Remove cameras request. Resolution: This is not a proper issue for vote by the board. Mark as resolved, notify requester.
- 3. RT #4447 Clean up day food reimbursement. Resolution: Agree to reimburse.
- 4. RT#4421 Member point(s) for Christopher Kohl. Resolution: Grant 1 member point.
- 5. RT#4416 Incident on 3/17. Resolution: Mark as resolved.
- 6. RT#4465 Member points for shop cleanup. Resolution: Grant 1 member point each to Lauren Svedman, Josh Dennis, Milam Smith, Bruce McConachie, James Baker and David Baker
- Committee Reports
- Read mail
- Financial/membership report
- Review the PayPal and banking transactions
- Member leaving reason reports
- Check RT queue
- New business
- Finalize a list of items we would like to get the landlord to agree to take care of in conjunction with the new lease.
- Interim donation receipt process.
- T ake some action forward regarding securing the PS1 premises so that we can provide personalized access to the space. Features by priority:
- Front door - reliable, RFID, Keycard, or other access control system that supports > 2000 individuals.
- Audit capable system
- Allows for import of member access data (API control) but caches data so it is resilient and reliable.
- Back Door and 3515 Elston door.
- Take some action forward regarding setting up a HR documentation repository.
- Access controls appropriate for our organization’s peculiarities.
- Do we need more than access control to files? Do we need a more formal HR system.
- Probably there is some process that needs to be formalized to go along with the technology for a viable solution.
- PayPal - upgrade to PayPal Payments Pro - $40/mo, allows for management of subscription profiles (critical for reactivating suspended subscriptions)
- PayPal - Negotiate transaction fees (we are over the $100k/yr threshold so we should be able to do better than 2.2% + $.30/transaction for NFP)
- Member status needs to trigger change in AD
- Old business
- What is Abbey electric bill status?
- If still unresolved, what is the action plan?
- What is Abbey electric bill status?
Minutes
Discussion on previous minutes
Consent Agenda
Committee Reports
Reports from Committees
Financial Report
- Chase Checking:
- Chase Savings:
- PEX:
- PayPal:
Membership Report
- Starving Hackers:
- Full Members:
- Total Members:
- Quorum:
Member Leaving Reason Reports
RT
New Business
Old Business
To Do
- Justin to ask lawyers for an opinion on ADA compliance
- Justin to write a new check to Adams Refrigeration
- Michael to talk to Jennie about donation forms
- Michael to share information about liability coverage to Director's Google Drive
- Michael to handle member point spend requests
- Who is handling member give point requests?
- Michael did; thanks Michael
- Brian will contact insurance company to get a quote to cover identified assets (~122K)
- Ray to order business cards
- Ask Dave to add a new status to member payment queue for Paypal suspended payment cases
- [RT4350] Jennie to reply (and include Ray's contact)