2014 Budget Vote

Sponsor

• Bry
• Hef
• Derek
• Everett
• Noony

History

• 2014-03-15 - Sponsor Meeting 1
• 2014-03-29 - Sponsor Meeting 2
• 2014-04-01 - Wide Release to Announcement
• 2014-04-08 - Budget Lockdown (Official Announcement)
• 2014-04-15 - Intended Vote Day

Background

Big Picture

"Account"	Amount	Remaining
Member dues income from PayPal	$105,894	$105,894
Amount Currently in Bank	$67,767	$173,661
Fixed Monthly Expenses	-$53,245	$120,416
8 months rent buffer	-$30,072	$90,344
Area hosts	-$27,047	$63,297
General and Administrative	-$8,500	$54,797

Area Host

Area hosts submitted budgets to this vote's sponsors with items that lead toward the area hosts's vision for his or her area. The process chosen for deciding is the following:

• New capital purchases over $500 was not approved.
  • This was not a condemnation of the purchase, but to allow the member's to have a more distinct voice in the expenditure decisions of the Hackerspace.\
  • Knowing what might be purchased was helpful in planning the rest of year.
• Member projects were moved out.
  • Again, not a condemnation, but intended for these to be resubmitted by the interested parties.
  • Knowing these numbers is also very helpful for planning.
• Any area host budget under $3,000 after removing items for separate vote was bumped up to a minimum $3,000

Grand total: $27,047

Monthly and Fixed Expenses Explained

The following is a list of recurring expenses that that hackerspace has. Some of them have been paid in full, or paid in part already. The following tables shows both what the yearly expected cost is, and the expected remaining cost.

Expense	Yearly	April-December
Rent	$45,108	$26,313
Zoho	$1,167	$0
Gas	$8,592	$6,444
Laser Loan	$2,292	$1,719
Zapier	$165	$0
Chase Fees	$300	$225
Quickbooks	$504	$378
Waste Management	$1,776	$1,332
Atmosphere	$1,560	$0
Comcast	$2,304	$1,728
Pagely	$1,440	$1,080
Comed	$7,920	$5,940
Member Points	$7,200	$5,400
Insurance	$2,686	$2,686

• Yearly Total: $83,014
• April-December Total: $53,245

Board of Directors Expenditures

The following expenditures are already authorizable by Board of Director's for any amount, but listed here to represent expectation.

Item	Annual
Legal	$3,000
Space Maintenance	$1,000
Business Fees	$300
Safety Equipment	$1,000
Member Points	$7,200

General and Administrative

Annual $8,500

Planning sheet

The following is the sheet used to plan the budget. Please be advised that it is poorly formatted and not written for viewing, it was written for planning.

Google Doc

Notes for Language

• $500 limit on capital expenses for this authorization for area hosts. They'll need to do a separate member vote.
• Expiring earlier authorizations

Language

Area Host

todo: list the other exceptions, like ventilation and whatnot.

The Area hosts are authorized to spend the following amounts for tools, consumables, supply and maintenance for his or her area. Capital Purchases over $500 are not covered here. Capital purchases over $500 that replace or repair existing tooling and machinery are.

Area	Amount
Electronics	$4,250
Woodworking	$3,850
CNC	$3,000
Cold Metals	$3,000
Hot Metals	$3,447
Arts	$3,000
Kitchen	$3,000
Tool Cage	$3,000
General	$500

General And Administrative

The following expenditures are authorized.

Item	Annual
Cleaning	$1,000
Parties	$1,000
Office Supplies	$500
Swag	$200
Meals and Entertainment	$500

Recurring Expenses

The following recurring expenses are authorized for the year.

Expense	Yearly
Rent	$45,108
Zoho	$1,167
Gas	$8,592
Laser Loan	$2,292
Zapier	$165
Chase Fees	$300
Quickbooks	$504
Waste Management	$1,776
Atmosphere	$1,560
Comcast	$2,304
Pagely	$1,440
Comed	$7,920
Member Points	$7,200
Insurance	$2,686

• Yearly Total: $83,014

TODO pull gas/power/member points

Recurring Variable Expenses

Electrical and Gas are authorized to the amount the hacker space is billed.

Expense	Yearly
Gas	$8,592
Comed	$7,920

TODO add sum