Board Meeting Notes 2013-11-05

Board Meeting Minutes
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Meeting start: 7:07 pm

Attendance

Board Members

• Bry
• Hailey
• Farkas
• Josh
• Jesse
• Adam
• Ed

Other Members

Agenda

• read mail
• Financial/membership report
• Review the paypal and banking transactions.
• Check the [email protected] inbox weekly.
• Member leaving reason report
• Review Trello board, report progress made.
• review [email protected]
• check talk page for board meeting notes, see if any discussion on the agenda took place
• new business
• old business
• go over Trello

Backburner

• Status of money owed by the old landlord. (Eric). We are working on sending information to a separate attorney.

Minutes

• read mail
• went over finacial report
• member leaving report
  • relocated
  • time issues

• Trello To Do
  • equiptment loan agreement
    • no progress
  • tool cage area host applications
    • Bry is going to forge on it- never heard back from geoffrey
  • spend up to $100 of fire extinguisher mounting stuff
    • working on it
  • talk to sacha about meetup problems
    • bry hasn't heard back from sacha yet
  • buy Bry's list of cleaning supplies
    • we voted last week to buy them- bry hasnt purchased yet
  • solve the "i need to give steve a reciept" problem
    • josh is working on an onsite scanning thing for the space
  • Buy shelves for supplies?
    • we have them
  • make sure Z fixed the mill donation paperwork
    • Hailey crossed out that the copies were for the secretary and gave them back to Z, but they still say PS1 all over them.
    • Z made new form without the PS1 name on it
  • think about putting a hint about member points when people leave for financial reasons
  • research secondary ISP prices
    • Josh researched comcast
    • we discussed for a long time the benefits of having two services, a different service entirely, or a better service from atmosphere
  • sue the old landlord
    • no progress
  • non paypal people tracked properly in Zoho?
  • approve $80 for food for Bry's power hour
  • space heater for lounge?
  • Approve Derek, Hef, Everett, Kevin, Kathryn Friesema for a member point. We sat and did data entry for 5-8 hours.

• Trello Doing
  • google voice account for treasurer
    • done
  • get accounting software and use it
    • we are doing that big time
    • bry spent 9 hours inputting on saturday- all data in spreadsheets- working on importing
  • limited amount cards for area hosts
    • no progress
  • fix address on liability waiver
    • no progress
  • audit status
    • this is dependent on quickbooks- working on importing data
  • special projects que on wiki
    • no progress
  • flourish paperwork
    • bry needs tax info from Steve
  • get building electrical systems to a good state
    • ongoing work has been getting done by members
  • liability insurance review
    • no progress
  • corporate filings
    • dependent on quickbook/audit
  • haskai llc can't be registered at our address
    • Ed emailed him and got no response

• Trello Done
  • member point for Dee and Dan Lockes and Skilton
  • wrote soul binding agreement for Tucker

votes

• Award derek, hef, everett, and kathyn F two member point each for helping with data entry - present board votes unanimously in favor
• authorize up to $80 for food for Bry's power hour - present board votes unanimously in favor
• present board (minus bry who abstained) voted unanimously to award bry one membership point for working on quickbooks for 14 hrs this weekend, which is not her job as VP

• Membership Report -
  • Full Members: 91
  • Starving Hacker: 181
  • Friends of PS1: 1
  • Total: 273

Meeting end: 7:49