Difference between revisions of "Board Meeting Notes 2013-12-17"
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Line 12: | Line 12: | ||
'''Board Members''' | '''Board Members''' | ||
+ | * Eric | ||
+ | * Farkas | ||
+ | * Ed | ||
+ | * Hailey | ||
+ | * Bry | ||
'''Other Members''' | '''Other Members''' | ||
Line 50: | Line 55: | ||
==== Minutes ==== | ==== Minutes ==== | ||
+ | * we got an insurance bill | ||
+ | * steve went over financial report | ||
+ | * we went over membership totals, gender ratios | ||
+ | * we need to pay Anna for electronics for $900 she spent out of electronics budget- writing her a check tonight | ||
+ | * member leaving report | ||
+ | ** moving | ||
+ | ** not actually leaving, just paying paypal manually | ||
+ | *Trello financial things currently being worked on | ||
+ | ** paypal transactions | ||
+ | ** get budgets into quickbooks | ||
+ | ** create 2014 budget | ||
+ | * meetup | ||
+ | * Trello Ideas | ||
+ | ** Fix Amazon Payments - | ||
+ | ** Update Safe Space Agreement draft considering our comments and revision ideas - | ||
+ | ** follow up with Eric the grant writer? - | ||
+ | ** print sign and scan a new copy of secondary engagement letter from MWE (see mail RE: manufacturing establishment licensing) in eric's inbox - | ||
+ | ** Get 3 more RXS-3211 cameras or other superior Motion-JPEG capable cameras, install them. - | ||
+ | ** Acting on 501c3 - | ||
+ | ** Set up a paid job board. - | ||
+ | ** make a trello archiver (if we end up using this) - | ||
+ | ** Maybe get our money back from Chuhak and Tecson? - | ||
+ | ** audit ps1 member list and remove non-members from the list. - | ||
+ | ** post a sign by the thermostat and on the wiki requesting that people knock on the fire door to abbey in the loading dock for help with the heat. - | ||
+ | ** safety and stuff, read https://atrium.schoolfactory.org/spacefed/node/107867 - | ||
+ | ** Change our address everywhere (List of places here: https://atrium.schoolfactory.org/ps1/node/104580) - | ||
+ | ** inventory and ownership status of old landlord's stuff left on our side. - | ||
+ | ** Dwolla as a payment option? Some people hate paypal enough to not join. Don't do this if you can't set up a subscription in it. - | ||
+ | ** Address corporations using us as a cheap tool shop for their employees - | ||
+ | ** Macro in zoho to tell people they have points. - | ||
+ | ** Reimbursement forms? - | ||
+ | ** Training for how the law currently affects nonprofits for new boards? - | ||
+ | ** Audit shelf registry to affirm full member status - | ||
+ | ** 2 more picture frames for area host pictures - | ||
+ | ** Get pictures done for rest of area hosts - | ||
+ | ** Discuss: how should reimbursements for hackerspace projects work? - | ||
+ | ** leader board of existing member points - publically viewable - | ||
+ | ** Think about charging more for manual payments to offset the work. - | ||
+ | ** Think about safe for soda fund. - | ||
+ | ** Trademark PS1 - | ||
+ | * Trello To Do | ||
+ | ** Equipment loan agreement - | ||
+ | ** Tool cage area host applications - | ||
+ | ** Spend up to $100 on fire extinguisher mounting stuff - | ||
+ | ** Switch to Comcast for ISP - | ||
+ | ** Think about putting a hint about member points when people leave for financial reasons - | ||
+ | ** Sue the old landlord - | ||
+ | ** Non-paypal people tracked correctly in Zoho? - | ||
+ | ** Contact Insurer about additional insured for landlord - | ||
+ | ** Approve $122.08 for shelves for safe - | ||
+ | ** Bry proposes to give 2 member points each for Tucker, Z, and Bart for the mill - | ||
+ | ** Reactivate paypal membership of [email protected] - | ||
+ | ** Fix join page "for other people" information - | ||
+ | * Trello Doing | ||
+ | ** Work out meetup theft - | ||
+ | ** Who is deputizing the tidyspace helpers? - | ||
+ | ** Limited amount cards with names for area hosts, up to their budget limits - | ||
+ | ** Address the fact that we have a big expensive mill now and the insurance company doesn't know that - | ||
+ | ** fix address on liability waiver, other problems with liability waiver - | ||
+ | ** Solving the "I need to give steve this receipt, but where is he?" issue - | ||
+ | ** Flourish wrapup paperwork for donation from Flourish 2013 - | ||
+ | ** Liability Insurance review with Goldstein et. al - | ||
+ | ** Get building electrical systems to a good state - | ||
+ | ** Corporate Filings - | ||
+ | * Trello Financials | ||
+ | ** Get accounting software and use it - | ||
+ | ** Get paypal transactions into QB - | ||
+ | ** Categorize 2013 transactions in QB - | ||
+ | ** Get budgets into QB - | ||
+ | ** Categorize historical transactions in QB - | ||
+ | ** Audit status/ Status of repayments / New historical books - | ||
+ | ** Create 2014 budget - | ||
+ | * Trello Done | ||
==votes== | ==votes== |
Revision as of 01:24, 18 December 2013
Board Meeting Minutes | ||
---|---|---|
<< [[Board Meeting Notes {{{Previous YYYY-MM-DD}}}]] | 2013 Board Meetings | [[Board Meeting Notes {{{Next YYYY-MM-DD}}}]] >> |
Meeting start: 7:08 pm
Attendance
Board Members
- Eric
- Farkas
- Ed
- Hailey
- Bry
Other Members
Agenda
- read mail
- Financial/membership report
- Review the paypal and banking transactions.
- Check the [email protected] inbox weekly.
- Member leaving reason report
- Review Trello board, report progress made.
- review [email protected]
- check talk page for board meeting notes, see if any discussion on the agenda took place
- new business
- old business
- go over Trello
Trello things
New Business
- Board vote: Change dues to be a bit more if you aren't using scheduled payments. This isn't a solidly figured out thing yet. Discuss.
Old Business
- Electric bill due 12/2, Farkas should have the info he needs from Eric by the time of the meeting
- Monica now scans
- Getting SSL encrypted logins for the blog.
- It would be a very bad idea to do domain logins for the Wordpress blog unless we are able to keep end to end encryption of username/password data. From what I gather, we would need to upgrade to a business account with Paigly (PS:1's hosted Wordpress vendor) in order to get this. I'd like a final yes or no on whether or not this is a route we want to go, and to either have this happen or get permission/access to make this happen. --Hef (talk) 13:13, 10 November 2013 (CST)
- This has been on the todo list for three weeks. Let's make sure we actually get to this. --Bry (talk) 00:42, 30 November 2013 (CST)
Backburner
Minutes
- we got an insurance bill
- steve went over financial report
- we went over membership totals, gender ratios
- we need to pay Anna for electronics for $900 she spent out of electronics budget- writing her a check tonight
- member leaving report
- moving
- not actually leaving, just paying paypal manually
- Trello financial things currently being worked on
- paypal transactions
- get budgets into quickbooks
- create 2014 budget
- meetup
- Trello Ideas
- Fix Amazon Payments -
- Update Safe Space Agreement draft considering our comments and revision ideas -
- follow up with Eric the grant writer? -
- print sign and scan a new copy of secondary engagement letter from MWE (see mail RE: manufacturing establishment licensing) in eric's inbox -
- Get 3 more RXS-3211 cameras or other superior Motion-JPEG capable cameras, install them. -
- Acting on 501c3 -
- Set up a paid job board. -
- make a trello archiver (if we end up using this) -
- Maybe get our money back from Chuhak and Tecson? -
- audit ps1 member list and remove non-members from the list. -
- post a sign by the thermostat and on the wiki requesting that people knock on the fire door to abbey in the loading dock for help with the heat. -
- safety and stuff, read https://atrium.schoolfactory.org/spacefed/node/107867 -
- Change our address everywhere (List of places here: https://atrium.schoolfactory.org/ps1/node/104580) -
- inventory and ownership status of old landlord's stuff left on our side. -
- Dwolla as a payment option? Some people hate paypal enough to not join. Don't do this if you can't set up a subscription in it. -
- Address corporations using us as a cheap tool shop for their employees -
- Macro in zoho to tell people they have points. -
- Reimbursement forms? -
- Training for how the law currently affects nonprofits for new boards? -
- Audit shelf registry to affirm full member status -
- 2 more picture frames for area host pictures -
- Get pictures done for rest of area hosts -
- Discuss: how should reimbursements for hackerspace projects work? -
- leader board of existing member points - publically viewable -
- Think about charging more for manual payments to offset the work. -
- Think about safe for soda fund. -
- Trademark PS1 -
- Trello To Do
- Equipment loan agreement -
- Tool cage area host applications -
- Spend up to $100 on fire extinguisher mounting stuff -
- Switch to Comcast for ISP -
- Think about putting a hint about member points when people leave for financial reasons -
- Sue the old landlord -
- Non-paypal people tracked correctly in Zoho? -
- Contact Insurer about additional insured for landlord -
- Approve $122.08 for shelves for safe -
- Bry proposes to give 2 member points each for Tucker, Z, and Bart for the mill -
- Reactivate paypal membership of [email protected] -
- Fix join page "for other people" information -
- Trello Doing
- Work out meetup theft -
- Who is deputizing the tidyspace helpers? -
- Limited amount cards with names for area hosts, up to their budget limits -
- Address the fact that we have a big expensive mill now and the insurance company doesn't know that -
- fix address on liability waiver, other problems with liability waiver -
- Solving the "I need to give steve this receipt, but where is he?" issue -
- Flourish wrapup paperwork for donation from Flourish 2013 -
- Liability Insurance review with Goldstein et. al -
- Get building electrical systems to a good state -
- Corporate Filings -
- Trello Financials
- Get accounting software and use it -
- Get paypal transactions into QB -
- Categorize 2013 transactions in QB -
- Get budgets into QB -
- Categorize historical transactions in QB -
- Audit status/ Status of repayments / New historical books -
- Create 2014 budget -
- Trello Done
votes
Membership Report
- full members: 93
- starving hackers: 191
- friend:1
- total: 284
Meeting end: ??