Difference between revisions of "Board Meeting Notes 2014-01-21"
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{{Board Meeting Notes | {{Board Meeting Notes | ||
− | | Previous MM-DD- | + | | Previous YYYY-MM-DD=2014-01-14 |
| Current YY-MM-DD=01-21-2014 | | Current YY-MM-DD=01-21-2014 | ||
− | | Next MM-DD- | + | | Next YYYY-MM-DD=2014-01-28 |
| YYYY=2014 | | YYYY=2014 | ||
}} | }} | ||
− | Meeting start: 7: | + | Meeting start: 7:07 pm |
=== Attendance === | === Attendance === | ||
'''Board Members''' | '''Board Members''' | ||
− | + | * Hailey | |
+ | * Bry | ||
+ | * Eric | ||
+ | * Josh | ||
+ | * Farkas | ||
+ | * Adam | ||
+ | * Ed | ||
'''Other Members''' | '''Other Members''' | ||
Line 33: | Line 39: | ||
* go over Trello | * go over Trello | ||
− | ===Trello things=== | + | === Trello things === |
=== New Business === | === New Business === | ||
Line 44: | Line 50: | ||
==== Minutes ==== | ==== Minutes ==== | ||
+ | * We have no mail | ||
+ | * Steve went over financial report | ||
+ | * we reimbursed drew for beagle bone and anna for supplies for electronics | ||
+ | * no new member leaving reports | ||
+ | * no new mail at complaints@ | ||
+ | * eric and greg get 1 membership point- greg for electricity for hackers, eric for beer church | ||
+ | * present board votes unanimously to reimburse rhys for no more than $15 for purchase of batteries | ||
− | ==votes== | + | * Trello Ideas |
+ | ** Fix Amazon Payments - | ||
+ | ** Update Safe Space Agreement draft considering our comments and revision ideas - | ||
+ | ** follow up with Eric the grant writer? - | ||
+ | ** print sign and scan a new copy of secondary engagement letter from MWE (see mail RE: manufacturing establishment licensing) in eric's inbox - | ||
+ | ** Get 3 more RXS-3211 cameras or other superior Motion-JPEG capable cameras, install them. - | ||
+ | ** Acting on 501c3 - | ||
+ | ** Set up a paid job board. - can be put up on the display screen josh put up upstairs | ||
+ | ** make a trello archiver (if we end up using this) - bry did this | ||
+ | ** Maybe get our money back from Chuhak and Tecson? - we're not doing this | ||
+ | ** audit ps1 member list and remove non-members from the list. - | ||
+ | ** post a sign by the thermostat and on the wiki requesting that people knock on the fire door to abbey in the loading dock for help with the heat. - | ||
+ | ** safety and stuff, read https://atrium.schoolfactory.org/spacefed/node/107867 - | ||
+ | ** Change our address everywhere (List of places here: https://atrium.schoolfactory.org/ps1/node/104580) - | ||
+ | ** inventory and ownership status of old landlord's stuff left on our side. - | ||
+ | *** theres still stuff above the utility room | ||
+ | ** Dwolla as a payment option? Some people hate paypal enough to not join. Don't do this if you can't set up a subscription in it. - | ||
+ | ** Address corporations using us as a cheap tool shop for their employees - | ||
+ | ** Macro in zoho to tell people they have points. - | ||
+ | *** eric thinks he already did this | ||
+ | ** Reimbursement forms? - | ||
+ | ** Training for how the law currently affects nonprofits for new boards? - | ||
+ | ** Audit shelf registry to affirm full member status - | ||
+ | ** 2 more picture frames for area host pictures - | ||
+ | ** Get pictures done for rest of area hosts - | ||
+ | ** Discuss: how should reimbursements for hackerspace projects work? - | ||
+ | ** leader board of existing member points - publicly viewable - | ||
+ | ** Think about charging more for manual payments to offset the work. - | ||
+ | ** Think about safe for soda fund. - | ||
+ | ** Trademark PS1 - | ||
+ | ** Think about putting a hint about member points when people leave for financial reasons - | ||
+ | * Trello To Do | ||
+ | ** Equipment loan agreement - | ||
+ | ** tool care area host - applications and choose host - | ||
+ | *** done | ||
+ | ** Spend up to $100 on fire extinguisher mounting stuff - | ||
+ | *** jaku slacking off | ||
+ | ** Sue the old landlord - | ||
+ | *** no progress | ||
+ | ** Non-paypal people tracked correctly in Zoho? - | ||
+ | *** no progress | ||
+ | ** Fix join page "for other people" information - | ||
+ | *** eric updated a little bit, but still needs more work | ||
+ | ** Anna's reimbursements for 2013 - | ||
+ | *** steve working on it | ||
+ | ** Paper towels out - | ||
+ | *** bry is ordering it | ||
+ | * Trello Doing | ||
+ | ** beagle bone | ||
+ | *** its been 30 days since we turned in revised paperwork, steve is following up with drew | ||
+ | ** Work out meetup theft - | ||
+ | *** no progress | ||
+ | ** Limited amount cards with names for area hosts, up to their budget limits - | ||
+ | *** no progress | ||
+ | ** fix address on liability waiver, other problems with liability waiver - | ||
+ | *** no progress | ||
+ | ** Justin Conroy dues - | ||
+ | *** he paid eric- eric is paypalling it to steve | ||
+ | ** Solving the "I need to give steve this receipt, but where is he?" issue - | ||
+ | *** scanner is on the fritz | ||
+ | ** Contact Insurer about additional insured for landlord - | ||
+ | ** Flourish wrapup paperwork for donation from Flourish 2013 - | ||
+ | *** no progress | ||
+ | ** Liability Insurance review with Goldstein et. al - | ||
+ | *** ed sent his questions | ||
+ | ** Get building electrical systems to a good state - | ||
+ | *** will be moved to another list | ||
+ | ** Corporate Filings - | ||
+ | *** depending on audit | ||
+ | * Trello Financials | ||
+ | ** Get accounting software and use it - | ||
+ | *** ongoing | ||
+ | ** Get paypal transactions into QB - | ||
+ | *** all 2013 transactions are in, bry is looking for a way to automatize it | ||
+ | ** Categorize historical transactions in QB - | ||
+ | ** Audit status/ Status of repayments / New historical books - | ||
+ | ** Create 2014 budget - | ||
+ | *** bry and farkas working on it | ||
+ | * Trello Done | ||
+ | ** review and sign comcast contract - | ||
+ | ** Oddly timed ComEd payment - | ||
+ | *** was fine, just due in early january, usually tony gets it to us much later | ||
+ | ** Talk to chris knight about employee - | ||
+ | *** eric talked to him | ||
+ | ** Categorize 2013 transactions in QB - | ||
+ | *** there were six different transactions that bry couldnt categorize | ||
+ | == votes == | ||
+ | * present board votes unanimously to reimburse rhys for no more than $15 for purchase of batteries | ||
+ | * present board votes unanimously to spend up to $300 on supplies for walkway safety. | ||
− | ====Membership Report==== | + | ==== Membership Report ==== |
− | * full members: | + | * full members: 96 |
− | * starving hackers: | + | * starving hackers: 192 |
− | * friend: | + | * friend: 1 |
− | * total: | + | * total: 289 |
− | Meeting end: | + | Meeting end: 7:45 pm |
Latest revision as of 19:04, 29 March 2014
Board Meeting Minutes | ||
---|---|---|
<< Board Meeting Notes 2014-01-14 | 2014 Board Meetings | Board Meeting Notes 2014-01-28 >> |
Meeting start: 7:07 pm
Attendance
Board Members
- Hailey
- Bry
- Eric
- Josh
- Farkas
- Adam
- Ed
Other Members
Agenda
- read mail
- Financial/membership report
- Review the paypal and banking transactions.
- Check the [email protected] inbox weekly.
- Member leaving reason report
- Review Trello board, report progress made.
- review [email protected]
- check talk page for board meeting notes, see if any discussion on the agenda took place
- new business
- old business
- go over Trello
Trello things
New Business
Old Business
Backburner
Minutes
- We have no mail
- Steve went over financial report
- we reimbursed drew for beagle bone and anna for supplies for electronics
- no new member leaving reports
- no new mail at complaints@
- eric and greg get 1 membership point- greg for electricity for hackers, eric for beer church
- present board votes unanimously to reimburse rhys for no more than $15 for purchase of batteries
- Trello Ideas
- Fix Amazon Payments -
- Update Safe Space Agreement draft considering our comments and revision ideas -
- follow up with Eric the grant writer? -
- print sign and scan a new copy of secondary engagement letter from MWE (see mail RE: manufacturing establishment licensing) in eric's inbox -
- Get 3 more RXS-3211 cameras or other superior Motion-JPEG capable cameras, install them. -
- Acting on 501c3 -
- Set up a paid job board. - can be put up on the display screen josh put up upstairs
- make a trello archiver (if we end up using this) - bry did this
- Maybe get our money back from Chuhak and Tecson? - we're not doing this
- audit ps1 member list and remove non-members from the list. -
- post a sign by the thermostat and on the wiki requesting that people knock on the fire door to abbey in the loading dock for help with the heat. -
- safety and stuff, read https://atrium.schoolfactory.org/spacefed/node/107867 -
- Change our address everywhere (List of places here: https://atrium.schoolfactory.org/ps1/node/104580) -
- inventory and ownership status of old landlord's stuff left on our side. -
- theres still stuff above the utility room
- Dwolla as a payment option? Some people hate paypal enough to not join. Don't do this if you can't set up a subscription in it. -
- Address corporations using us as a cheap tool shop for their employees -
- Macro in zoho to tell people they have points. -
- eric thinks he already did this
- Reimbursement forms? -
- Training for how the law currently affects nonprofits for new boards? -
- Audit shelf registry to affirm full member status -
- 2 more picture frames for area host pictures -
- Get pictures done for rest of area hosts -
- Discuss: how should reimbursements for hackerspace projects work? -
- leader board of existing member points - publicly viewable -
- Think about charging more for manual payments to offset the work. -
- Think about safe for soda fund. -
- Trademark PS1 -
- Think about putting a hint about member points when people leave for financial reasons -
- Trello To Do
- Equipment loan agreement -
- tool care area host - applications and choose host -
- done
- Spend up to $100 on fire extinguisher mounting stuff -
- jaku slacking off
- Sue the old landlord -
- no progress
- Non-paypal people tracked correctly in Zoho? -
- no progress
- Fix join page "for other people" information -
- eric updated a little bit, but still needs more work
- Anna's reimbursements for 2013 -
- steve working on it
- Paper towels out -
- bry is ordering it
- Trello Doing
- beagle bone
- its been 30 days since we turned in revised paperwork, steve is following up with drew
- Work out meetup theft -
- no progress
- Limited amount cards with names for area hosts, up to their budget limits -
- no progress
- fix address on liability waiver, other problems with liability waiver -
- no progress
- Justin Conroy dues -
- he paid eric- eric is paypalling it to steve
- Solving the "I need to give steve this receipt, but where is he?" issue -
- scanner is on the fritz
- Contact Insurer about additional insured for landlord -
- Flourish wrapup paperwork for donation from Flourish 2013 -
- no progress
- Liability Insurance review with Goldstein et. al -
- ed sent his questions
- Get building electrical systems to a good state -
- will be moved to another list
- Corporate Filings -
- depending on audit
- beagle bone
- Trello Financials
- Get accounting software and use it -
- ongoing
- Get paypal transactions into QB -
- all 2013 transactions are in, bry is looking for a way to automatize it
- Categorize historical transactions in QB -
- Audit status/ Status of repayments / New historical books -
- Create 2014 budget -
- bry and farkas working on it
- Get accounting software and use it -
- Trello Done
- review and sign comcast contract -
- Oddly timed ComEd payment -
- was fine, just due in early january, usually tony gets it to us much later
- Talk to chris knight about employee -
- eric talked to him
- Categorize 2013 transactions in QB -
- there were six different transactions that bry couldnt categorize
votes
- present board votes unanimously to reimburse rhys for no more than $15 for purchase of batteries
- present board votes unanimously to spend up to $300 on supplies for walkway safety.
Membership Report
- full members: 96
- starving hackers: 192
- friend: 1
- total: 289
Meeting end: 7:45 pm