Difference between revisions of "Board Meeting Notes 2016-04-19"

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== Attendance ==
 
== Attendance ==
 
* Board Members
 
* Board Members
−
**
+
**Justin
 +
** Jennie
 +
** Lyn
 +
** Michael
 +
** Simon
  
 
* Other Members
 
* Other Members
−
**
+
**D
  
 
== Agenda ==
 
== Agenda ==
  
 
* Check talk page for board meeting notes, see if any discussion on the agenda took place
 
* Check talk page for board meeting notes, see if any discussion on the agenda took place
 +
** talk page discussion on access control, 501c3 status, and ComEd lighting programs: [[Talk:Board_Meeting_Notes_2016-04-05]]
 
* Consent Agenda
 
* Consent Agenda
 
* Committee Reports
 
* Committee Reports
 +
**Approve 2016-04-05 meeting minutes.
 
* Read mail
 
* Read mail
 
* Financial/membership report
 
* Financial/membership report
Line 24: Line 30:
 
* Member leaving reason reports
 
* Member leaving reason reports
 
* Check RT queue
 
* Check RT queue
 +
**[[https://rt.pumpingstationone.org/Ticket/Display.html?id=4485 reimbursements for birthday party]]
 +
**[[https://rt.pumpingstationone.org/Ticket/Display.html?id=4487 reimbursements part two]]
 +
**[[https://rt.pumpingstationone.org/Ticket/Display.html?id=4501 Member point for Dave/TOOOL on 4/6]]
 +
**[[https://rt.pumpingstationone.org/Ticket/Display.html?id=4509 PayPal Payments Pro]]
 +
**[[https://rt.pumpingstationone.org/Ticket/Display.html?id=4511 request for anonymous email for inbound email for complaints]]
 +
**[[https://rt.pumpingstationone.org/Ticket/Display.html?id=4528 Send a donation thank you letter]]
 +
** [[https://rt.pumpingstationone.org/Ticket/Display.html?id=4533 3D Printer donation]]
 
* New business
 
* New business
 +
**Communicate expectations to area hosts and area volunteers.
 +
**Business license
 
* Old business
 
* Old business
 +
** Abbey, electrical billing
 
** Old Todos
 
** Old Todos
 
*** Ray to order business cards
 
*** Ray to order business cards
 
*** Brian will contact insurance company to get a quote to cover identified assets (~122K)
 
*** Brian will contact insurance company to get a quote to cover identified assets (~122K)
−
***Justin to ask lawyers for an opinion on ADA compliance
+
***Justin to ask lawyers for an opinion on ADA compliance - DONE
−
*** Justin will follow up on IRS letter with lawyer
+
*** Justin will follow up on IRS letter with lawyer - DONE
 
*** Simon will hold onto Chase debit card until he sees Brian
 
*** Simon will hold onto Chase debit card until he sees Brian
−
*** Michael handled the consent agenda items
+
*** Michael handled the consent agenda items - Done
−
*** Michael to handle the member point requests (4482, 4480)
+
*** Michael to handle the member point requests (4482, 4480) - Done
−
*** RT 4214 - Simon to handle
+
*** RT 4214 - Simon to handle - Done
 
*** Dave will talk to Jonathan and Ron to get an update on their access control projects
 
*** Dave will talk to Jonathan and Ron to get an update on their access control projects
 
*** Brian is working on upgrading / renegotiating our Paypal agreement
 
*** Brian is working on upgrading / renegotiating our Paypal agreement
−
*** Lyn will post party receipts to RT for reimbursement
+
*** Lyn will post party receipts to RT for reimbursement - Done
 
*** Michael to talk to Tony about the electric bill
 
*** Michael to talk to Tony about the electric bill
  
Line 43: Line 59:
  
 
=== Discussion on previous minutes ===
 
=== Discussion on previous minutes ===
 +
* Discussion of entry access
 +
* We should be okay on the 501c3 status letter from the IRS
 +
* Lighting refit: Comed will pay for some lighting refits.
 +
** Michael talked to Comed, we're on the waiting list for their program when it starts back up.
  
 
=== Consent Agenda ===
 
=== Consent Agenda ===
 +
* Previous minutes approved unanimously
  
 
=== Committee Reports ===
 
=== Committee Reports ===
  
 
Reports from [[Committees]]
 
Reports from [[Committees]]
 +
 +
* Safety & fitness - nothing to report
 +
*  Space planning - did not meet last week
 +
** Following up about business license classification and who will do work/pay on the wall
 +
** Not heard back from lawyers yet about business classification
 +
* Bylaws committee is looking at our bylaws and past notes from lawyers
  
 
=== Mail ===
 
=== Mail ===
 +
* Check from ComEd refunding deposit
 +
** Simon will deposit check and let Brian know about the refund
 +
  
 
=== Financial Report ===
 
=== Financial Report ===
−
* '''Chase Checking:'''  
+
* '''Chase Checking:''' $41,642.55
−
* '''Chase Savings:'''  
+
* '''Chase Savings:''' $73,647.15
−
* '''PEX:'''  
+
* '''PEX:''' $14,651.07
−
* '''PayPal:'''  
+
* '''PayPal:''' $9,663.39
 +
 
 +
====Transactions====
 +
* Epilog repair
 +
* Flying broomstick
 +
* Gas
 +
* Comcast
 +
* Check with Ray re: Pex -
 +
* Socks Co & Walmart for birthday party
 +
* Menards & Restaurant Co
 +
 
  
 
=== Membership Report ===
 
=== Membership Report ===
−
* '''Starving Hackers:'''  
+
* '''Starving Hackers:''' 282
−
* '''Full Members:'''  
+
* '''Full Members:''' 113
−
* '''Total Members:'''  
+
* '''Total Members:''' 395
−
* '''Quorum:'''
+
* '''Quorum:''' 38
  
 
=== Member Leaving Reason Reports ===
 
=== Member Leaving Reason Reports ===
 +
* Leaving for the summer, wasn't using the shop
 +
* Moved to Hyde Park
 +
* Personal / family reasons
 +
* Out of country for awhile
 +
  
 
=== RT ===
 
=== RT ===
 +
*[[https://rt.pumpingstationone.org/Ticket/Display.html?id=4485 reimbursements for birthday party]]
 +
*[[https://rt.pumpingstationone.org/Ticket/Display.html?id=4487 reimbursements part two]]
 +
** Email Brian about tickets 4485 & 4487 because they're not in the treasury queue yet
 +
*Member points
 +
**[[https://rt.pumpingstationone.org/Ticket/Display.html?id=4501 Member point for Dave/TOOOL on 4/6]]
 +
** [[https://rt.pumpingstationone.org/Ticket/Display.html?id=4424 Member point for Jason]]
 +
** Both member point tickets pass unanimously
 +
** Michael to handle member point granting on 4501 and 4424
 +
 +
*[[https://rt.pumpingstationone.org/Ticket/Display.html?id=4509 PayPal Payments Pro]]
 +
** Email Brian to make sure he saw this Paypal communication
 +
 +
*[[https://rt.pumpingstationone.org/Ticket/Display.html?id=4511 request for anonymous email for inbound email for complaints]]
 +
* Mark as resolved
 +
 +
*[[https://rt.pumpingstationone.org/Ticket/Display.html?id=4528 Send a donation thank you letter]]
 +
** Justin to send donation thank you letter
 +
*** [[https://docs.google.com/document/d/1hZlurd597s1OFFk-BC9bYGVClQSpA5AO0udUD_K-lyU/edit Template here]]
 +
 +
* [[https://rt.pumpingstationone.org/Ticket/Display.html?id=4533 3D Printer donation]]
 +
** Andrew is handling
  
 
=== New Business ===
 
=== New Business ===
 +
*Communicate expectations to area hosts and area volunteers.
 +
 +
====Business license====
 +
* In process with lawyers
 +
* Michael has done research:
 +
** Talked to Chicago Industrial Arts & Design, they don't have a business license, they say that's because they're a 501c3. There are also 501c3s that do have business licenses though
 +
** City offers to provide a consultant to learn more
 +
*** Michael will follow up with city consultant about business license
 +
** Any business license has to conform to our zoning
  
 
=== Old Business ===
 
=== Old Business ===
 +
* Abbey, electrical billing
 +
** Michael has been following up
 +
** How will we invoice and do followup statements?
 +
*** These features are in quickbooks
 +
*** Justin & Michael will create invoice for electrical billing
 +
 +
===Old Todos===
 +
* Ray to order business cards
 +
** Simon to followup
 +
* Brian will contact insurance company to get a quote to cover identified assets (~122K)
 +
** Simon followup
 +
*Justin to ask lawyers for an opinion on ADA compliance - Done
 +
** Waiting to hear back
 +
* Simon will hold onto Chase debit card until he sees Brian - Done
 +
** Put it in the cash box
 +
* Michael to talk to Tony about the electric bill - Done
 +
* Dave will talk to Jonathan and Ron to get an update on their access control projects
 +
** Screen is up, working on getting RFID
 +
* Brian is working on upgrading / renegotiating our Paypal agreement
 +
** In progress, paypal
 +
* Justin will follow up on IRS letter with lawyer - DONE
 +
* Lyn will post party receipts to RT for reimbursement - DONE
 +
* Michael handled the consent agenda items - DONE
 +
* Michael to handle the member point requests (4482, 4480) - DONE
 +
* RT 4214 - Simon to handle - DONE
 +
 +
=== Volunteer positions? ===
 +
* None open at the moment, but ask the area hosts if they need more help
  
 
== Votes ==
 
== Votes ==

Latest revision as of 03:29, 23 April 2016


Board Meeting Minutes
<< Board Meeting Notes 2016-04-05 2016 Board Meetings Board Meeting Notes 2016-05-03 >>

Meeting Start:

Attendance

  • Board Members
    • Justin
    • Jennie
    • Lyn
    • Michael
    • Simon
  • Other Members
    • D

Agenda

  • Check talk page for board meeting notes, see if any discussion on the agenda took place
  • Consent Agenda
  • Committee Reports
    • Approve 2016-04-05 meeting minutes.
  • Read mail
  • Financial/membership report
  • Review the PayPal and banking transactions
  • Member leaving reason reports
  • Check RT queue
  • New business
    • Communicate expectations to area hosts and area volunteers.
    • Business license
  • Old business
    • Abbey, electrical billing
    • Old Todos
      • Ray to order business cards
      • Brian will contact insurance company to get a quote to cover identified assets (~122K)
      • Justin to ask lawyers for an opinion on ADA compliance - DONE
      • Justin will follow up on IRS letter with lawyer - DONE
      • Simon will hold onto Chase debit card until he sees Brian
      • Michael handled the consent agenda items - Done
      • Michael to handle the member point requests (4482, 4480) - Done
      • RT 4214 - Simon to handle - Done
      • Dave will talk to Jonathan and Ron to get an update on their access control projects
      • Brian is working on upgrading / renegotiating our Paypal agreement
      • Lyn will post party receipts to RT for reimbursement - Done
      • Michael to talk to Tony about the electric bill

Minutes

Discussion on previous minutes

  • Discussion of entry access
  • We should be okay on the 501c3 status letter from the IRS
  • Lighting refit: Comed will pay for some lighting refits.
    • Michael talked to Comed, we're on the waiting list for their program when it starts back up.

Consent Agenda

  • Previous minutes approved unanimously

Committee Reports

Reports from Committees

  • Safety & fitness - nothing to report
  • Space planning - did not meet last week
    • Following up about business license classification and who will do work/pay on the wall
    • Not heard back from lawyers yet about business classification
  • Bylaws committee is looking at our bylaws and past notes from lawyers

Mail

  • Check from ComEd refunding deposit
    • Simon will deposit check and let Brian know about the refund


Financial Report

  • Chase Checking: $41,642.55
  • Chase Savings: $73,647.15
  • PEX: $14,651.07
  • PayPal: $9,663.39

Transactions

  • Epilog repair
  • Flying broomstick
  • Gas
  • Comcast
  • Check with Ray re: Pex -
  • Socks Co & Walmart for birthday party
  • Menards & Restaurant Co


Membership Report

  • Starving Hackers: 282
  • Full Members: 113
  • Total Members: 395
  • Quorum: 38

Member Leaving Reason Reports

  • Leaving for the summer, wasn't using the shop
  • Moved to Hyde Park
  • Personal / family reasons
  • Out of country for awhile


RT

New Business

  • Communicate expectations to area hosts and area volunteers.

Business license

  • In process with lawyers
  • Michael has done research:
    • Talked to Chicago Industrial Arts & Design, they don't have a business license, they say that's because they're a 501c3. There are also 501c3s that do have business licenses though
    • City offers to provide a consultant to learn more
      • Michael will follow up with city consultant about business license
    • Any business license has to conform to our zoning

Old Business

  • Abbey, electrical billing
    • Michael has been following up
    • How will we invoice and do followup statements?
      • These features are in quickbooks
      • Justin & Michael will create invoice for electrical billing

Old Todos

  • Ray to order business cards
    • Simon to followup
  • Brian will contact insurance company to get a quote to cover identified assets (~122K)
    • Simon followup
  • Justin to ask lawyers for an opinion on ADA compliance - Done
    • Waiting to hear back
  • Simon will hold onto Chase debit card until he sees Brian - Done
    • Put it in the cash box
  • Michael to talk to Tony about the electric bill - Done
  • Dave will talk to Jonathan and Ron to get an update on their access control projects
    • Screen is up, working on getting RFID
  • Brian is working on upgrading / renegotiating our Paypal agreement
    • In progress, paypal
  • Justin will follow up on IRS letter with lawyer - DONE
  • Lyn will post party receipts to RT for reimbursement - DONE
  • Michael handled the consent agenda items - DONE
  • Michael to handle the member point requests (4482, 4480) - DONE
  • RT 4214 - Simon to handle - DONE

Volunteer positions?

  • None open at the moment, but ask the area hosts if they need more help

Votes

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