Difference between revisions of "Board Meeting Notes 2017-10-03"
Jump to navigation
Jump to search
(Created page with "{{Board Meeting Notes | Previous YYYY-MM-DD= 2017-09-19 | Next YYYY-MM-DD=2017-10-17 | YYYY=2017 }} Meeting Start: 7:00PM == Attendance == * Board Members ** Brian * Other...") |
Rtystgeeke (talk | contribs) |
||
(9 intermediate revisions by 4 users not shown) | |||
Line 6: | Line 6: | ||
Meeting Start: | Meeting Start: | ||
− | 7: | + | 7:20PM |
== Attendance == | == Attendance == | ||
* Board Members | * Board Members | ||
** Brian | ** Brian | ||
+ | ** Andrew | ||
+ | ** Ray | ||
+ | ** Carl | ||
+ | ** Ed | ||
+ | ** Simon | ||
+ | ** Jennie | ||
* Other Members | * Other Members | ||
Line 26: | Line 32: | ||
* Check RT queue | * Check RT queue | ||
* New business | * New business | ||
+ | ** hiring a space manager | ||
+ | ** Standardizing trash cans | ||
+ | ** Signage | ||
+ | ** Generate list of members that discontinued membership so that general area host can more efficiently manage storage and Google group access | ||
+ | ** Remote access to desktops | ||
+ | ** Glow in the dark Signage next to lights | ||
+ | ** Mark out fire lanes in second half of building and by breaker box | ||
+ | ** Get emergency lighting done | ||
+ | ** Clearly marked Wut zones | ||
+ | ** Corkboard | ||
+ | ** Scholarship improvement | ||
+ | ** Invite Madeline to next board meeting | ||
+ | ** Matt Keith wants to be an authorizer | ||
+ | ** Area hosts need clearly marked signs w/their PS1 contact info ... for communication and accountability | ||
+ | ** Several things in the above list would be facilitated by some attempt at a new "member site/member database" and I'd like to prototype that on a locally hosted server if possible. (specifically canvas, discontinued members, scholarship, RT) | ||
+ | |||
* Old business | * Old business | ||
== Minutes == | == Minutes == | ||
− | |||
− | |||
=== Consent Agenda === | === Consent Agenda === | ||
− | + | * Vote: approve previous meeting minutes passes | |
− | |||
− | |||
− | |||
− | |||
− | |||
=== Financial Report === | === Financial Report === | ||
− | * '''Chase Checking:''' | + | * '''Chase Checking:''' $66,941.26 |
− | * '''Chase Savings:''' | + | * '''Chase Savings:''' $85,688.20 |
− | * '''PEX:''' | + | * '''PEX:''' $11,800.91 |
− | * '''PayPal: | + | * '''PayPal: ''' $10,760.84 |
=== Membership Report === | === Membership Report === | ||
− | * '''Starving Hackers: | + | * '''Starving Hackers: 341''' |
− | * '''Full Members: | + | * '''Full Members: 139''' |
− | * '''Total Members: | + | * '''Total Members: 480''' |
* '''Quorum: 47''' | * '''Quorum: 47''' | ||
− | |||
− | |||
− | |||
− | |||
− | |||
− | |||
=== New Business === | === New Business === | ||
− | * | + | * Discourse for communications |
− | * | + | ** Discourse - we will build an instance that builds off LDAP. |
− | * | + | * Matt Keith wants to be a CNC authorizer |
− | * | + | ** We’ll open up a call for CNC authorizers. Matt can apply. |
− | * | + | * Open House Todos |
− | * | + | ** Done: Insurance certificate has been sent over, we’re approved by OHC. |
− | * | + | ** Emergency Lighting |
− | * | + | *** Todo: Get quote from electrician for emergency lighting and lots of other things too. |
− | * | + | *** Proposed: authorize the board of directors to spend up to $1500 on electrical work for emergency lighting installation. [https://wiki.pumpingstationone.org/Bylaws#Issues_Proper_for_a_Vote_of_the_Directors Vote of Directors] |
− | * | + | ****Vote passes unanimously |
− | * | + | ** Todo: mark out fire lanes in second half of building |
− | * | + | *** Vote proposal: spend up to $500 on safety equipment (fire lane marking tape) [https://wiki.pumpingstationone.org/Bylaws#Issues_Proper_for_a_Vote_of_the_Directors Vote of Directors] |
− | * | + | **** Vote passes |
− | * | + | * Lawyer update: |
+ | ** Review of liability issues is nearly done: | ||
+ | *** Draft waiver in near complete stages, | ||
+ | *** authorization/canvas, | ||
+ | *** Loaned tool considerations | ||
+ | *** We are ready to start shopping for insurance. | ||
+ | **** Andrew is making initial inquiries with insurers. | ||
+ | **** If you have suggestions for insurance companies, let Andrew know. | ||
+ | ***** Questions about supervision and project approval | ||
+ | ** Still to do: | ||
+ | *** We need to review Alcohol policy review | ||
+ | *** Waiting on minor policy review from lawyer | ||
+ | *** In the future lawyer will work on bylaws, but that is predicated on other work completion. | ||
+ | ** Vote proposal: authorize the board to spend up to $3000 more on legal fees to complete the liability review and connected issues. [https://wiki.pumpingstationone.org/Bylaws#Issues_Proper_for_a_Vote_of_the_Directors Vote of Directors] | ||
+ | *** Vote passes. | ||
+ | * Alcohol insurance is due for renewal. | ||
+ | ** Proposed: renew alcohol policy | ||
+ | *** Vote passes. | ||
+ | * Hiring an employee | ||
+ | ** What are the issues that this would solve? Brainstorm and discuss next meeting. | ||
+ | * Additional board meeting / retreat? | ||
+ | ** Opportunity to brainstorm and do long-term planning. | ||
+ | ** October 12 evening planned | ||
+ | *vote to remove space ops position | ||
+ | ** Passes | ||
=== Old Business === | === Old Business === | ||
== Votes == | == Votes == | ||
− | * | + | [https://wiki.pumpingstationone.org/Bylaws#Issues_Proper_for_a_Vote_of_the_Directors Vote of Directors] |
− | * | + | * Proposed: authorize the board of directors to spend up to $1500 on electrical work. |
+ | **Vote passes unanimously | ||
+ | * Vote proposal: spend up to $500 on safety equipment | ||
+ | ** Vote passes | ||
+ | * Vote proposal: authorize the board to spend up to $3000 more on legal fees to complete the liability review and connected issues. | ||
+ | ** Vote passes. | ||
+ | * Proposed: renew alcohol policy | ||
+ | ** Vote passes. | ||
+ | *vote to remove space ops position | ||
+ | ** Passes | ||
+ | |||
+ | Meeting closes 8:02 |
Latest revision as of 15:02, 5 October 2017
Board Meeting Minutes | ||
---|---|---|
<< Board Meeting Notes 2017-09-19 | 2017 Board Meetings | Board Meeting Notes 2017-10-17 >> |
Meeting Start: 7:20PM
Attendance
- Board Members
- Brian
- Andrew
- Ray
- Carl
- Ed
- Simon
- Jennie
- Other Members
Agenda
- Check talk page for board meeting notes, see if any discussion on the agenda took place
- Consent Agenda
- Committee Reports
- Read mail
- Financial/membership report
- Review the PayPal and banking transactions
- Member leaving reason reports
- Check RT queue
- New business
- hiring a space manager
- Standardizing trash cans
- Signage
- Generate list of members that discontinued membership so that general area host can more efficiently manage storage and Google group access
- Remote access to desktops
- Glow in the dark Signage next to lights
- Mark out fire lanes in second half of building and by breaker box
- Get emergency lighting done
- Clearly marked Wut zones
- Corkboard
- Scholarship improvement
- Invite Madeline to next board meeting
- Matt Keith wants to be an authorizer
- Area hosts need clearly marked signs w/their PS1 contact info ... for communication and accountability
- Several things in the above list would be facilitated by some attempt at a new "member site/member database" and I'd like to prototype that on a locally hosted server if possible. (specifically canvas, discontinued members, scholarship, RT)
- Old business
Minutes
Consent Agenda
- Vote: approve previous meeting minutes passes
Financial Report
- Chase Checking: $66,941.26
- Chase Savings: $85,688.20
- PEX: $11,800.91
- PayPal: $10,760.84
Membership Report
- Starving Hackers: 341
- Full Members: 139
- Total Members: 480
- Quorum: 47
New Business
- Discourse for communications
- Discourse - we will build an instance that builds off LDAP.
- Matt Keith wants to be a CNC authorizer
- We’ll open up a call for CNC authorizers. Matt can apply.
- Open House Todos
- Done: Insurance certificate has been sent over, we’re approved by OHC.
- Emergency Lighting
- Todo: Get quote from electrician for emergency lighting and lots of other things too.
- Proposed: authorize the board of directors to spend up to $1500 on electrical work for emergency lighting installation. Vote of Directors
- Vote passes unanimously
- Todo: mark out fire lanes in second half of building
- Vote proposal: spend up to $500 on safety equipment (fire lane marking tape) Vote of Directors
- Vote passes
- Vote proposal: spend up to $500 on safety equipment (fire lane marking tape) Vote of Directors
- Lawyer update:
- Review of liability issues is nearly done:
- Draft waiver in near complete stages,
- authorization/canvas,
- Loaned tool considerations
- We are ready to start shopping for insurance.
- Andrew is making initial inquiries with insurers.
- If you have suggestions for insurance companies, let Andrew know.
- Questions about supervision and project approval
- Still to do:
- We need to review Alcohol policy review
- Waiting on minor policy review from lawyer
- In the future lawyer will work on bylaws, but that is predicated on other work completion.
- Vote proposal: authorize the board to spend up to $3000 more on legal fees to complete the liability review and connected issues. Vote of Directors
- Vote passes.
- Review of liability issues is nearly done:
- Alcohol insurance is due for renewal.
- Proposed: renew alcohol policy
- Vote passes.
- Proposed: renew alcohol policy
- Hiring an employee
- What are the issues that this would solve? Brainstorm and discuss next meeting.
- Additional board meeting / retreat?
- Opportunity to brainstorm and do long-term planning.
- October 12 evening planned
- vote to remove space ops position
- Passes
Old Business
Votes
- Proposed: authorize the board of directors to spend up to $1500 on electrical work.
- Vote passes unanimously
- Vote proposal: spend up to $500 on safety equipment
- Vote passes
- Vote proposal: authorize the board to spend up to $3000 more on legal fees to complete the liability review and connected issues.
- Vote passes.
- Proposed: renew alcohol policy
- Vote passes.
- vote to remove space ops position
- Passes
Meeting closes 8:02