Board Meeting Notes 2010-01-26

Board Meeting Minutes
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Attendance

• Sacha
• Eric
• Julie
• Tim
• Paul
• Ishmael
• Nikki
• Nathan
• Jim
• Anne
• Eli
• Sarah
• Ryan
• Jeff
• Jordan
• John S.
• Avner
• Hank

Come to Order - 9:00

• Transfer of responsibilities from 2009 BoD to 2010 BoD
  • Domain name
  • Access to calendar/wiki/etc
    • Ryan and Sacha to ensure all access has been given to incoming BoD.
    • 2009 Directors have read/write access, new board has full control.
  • Director's mailing list
    • 2009 directors may stay on list if they choose, and will defer to the 2010 BoD and offer advice when asked. 2010 BoD may revisit and remove 2009 BoD if they see the need.

• Eli to stay as membership liason

• 501C3 Discussion
  • Possible tax breaks for landlords - Jeff to research
  • Filing cost $800, Ishmael set filing date of Deb 28th
  • May be eligible for matching donations from employers once we have 501C3 status

• Fundraisers
  • Raffle - comodore donations
  • Geek Prom 2

• CRM
  • System up and running
  • Add your contacts
  • Create payment module within system
  • How much can we automate membership control through this system?

• Other Tuesdays
  • 1st Tuesday: General Meeting
  • 2nd Tuesday: 300 Seconds of Fame
  • 3rd Tuesday: Open House (can include training days for tools)
  • 4th Tuesday: Workshop (talks, classes, etc)
  • 5th Tuesday: Potluck open to the public

• Marketing and Events Chief?

Julie started an events managment system, once in place, should not need a specific Marketing and events chief. The events manager will be whoever owns/started the event.

• Cleaning

Tim started coding an automated system to send out message to members with cleaning tasks. To be discussed in detail on the list.

• Hank appointed as new Danger Committee