Board Meeting Notes 2010-03-09

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Board Meeting Minutes
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Attendance

  • Sacha
  • Jeff
  • Sarah
  • Ishmael
  • Eli
  • Nathan
  • Jordan
  • Anne

Come to Order - 7:19

  • Membership & Money
    • We have savings now - $1,808 with expected member income of about $1,000 by the end of the month
    • Will need a portion for the move
    • Moving fundraiser


  • 501c3 paperwork (Ishmael)
    • Fiscal sponsorship opportunities (Jordan)
    • Start fund raising for application fee - Kickstart account
    • Need conflict of interest policy


  • Legal record keeping & Operations Documentation
    • Need wiki lockdown & ink and paper copy for notes
    • Sarah, Ryan & Nicole to investigate further


  • Bylaw bug hunt
    • Conflict of interest policy needs to be in our bylaws
    • Licensing or IP for space itself possible?


  • Board meeting frequency
    • Switch to 1st and 3rd Tuesday of the month


  • T-Shirt contest (Eric Hanley)
    • Deadline extended


  • Data retention policy
    • Destroy records of internet usage within certain amounts of time?
    • Currently the Astaro keeps logs. Scheduled purging every 72 hours.
    • Write data retention policy and keep static copy


  • Policy for dealing with authorities?
    • Member instruction/awareness - what to do
    • Criminal defense attorney talk to us?


  • Projects requesting for loans or funding: How should we handle them in the future
    • Providing budget for projects or events that need funding


  • Next Meeting
    • PS1 store discussion
    • Reciprocity agreement
    • Directors' mailing list policies
    • Fund raising, recruiting, and marketing (Eric H and Jordan)
    • Geekprom (Eli talking to Congress Theatre)

Meeting Adjourned - 8:00