Board Meeting Notes 2013-01-08

Board Meeting Minutes
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Meeting start: 07:15 pm

Audit status (Indiana Steve)
Status of repayments (Indiana Steve)
New historical books (Indiana Steve)
Bylaw re-codification status (Tim)
Lighting in the warehouse area (Dan)
Find a new maid service (Shawn)
Status of checking the checks and Paypal for a membership tally (Steve and Tim)
Issue a new check for Will's work on the laser cutting job. Did the check get delivered? (Indiana Steve)
Annual report and change of registered agent (Tim)
Chuhak & Tecson free seminar on being a member of a board of directors and official responsibilities. (Shawn)
Status of money owed by the old landlord. (Tim)

Change our address everywhere
inventory and ownership status of old landlord's stuff left on our side.
Check in with Area hosts about their ideas for the tool certification process at their next meeting. (Tim)
information fragmentation (wiki, gdocs, calendars, dropbox, mailing lists)
move the annual meeting to december in the bylaws.

The board read the mail.
Steve handed out the year's financial statement.
The financial audit is progressing but isn't finished yet.
The space now has around six months of expenses worth of financial buffer.
Tim has spoken with Lawyers from the Creative Arts and they have said that they should be able to find a lawfirm to help us re-write/audit our bylaws for free.
We are putting the search for a maid service on the back-burner.
The process for checking our membership count has been finalized for now.
Will has been paid for the laser cutter work he did.
The annual report has been filed with the state.
We have not yet changed our legal contact info with the state to the lawfirm.
No update on the money owed by the old landlord.
Things the next board might want to deal with:
- Dan believes we should invite Ishmael back to the space if he resolves everything outstanding.
- Sue the old landlord
- Maid service
- Lighting in the warehouse
- Expand the electrical system in the warehouse
- kitchen build-out
- improve our safety equipment
- rewiring the thermostats
- business cards and stickers for the space
- update the address for the space everywhere (List of places here: https://atrium.schoolfactory.org/ps1/node/104580)
- yearly budget

- - Membership Report -
  - Full Members:
  - Starving Hacker:
  - Friends of PS1:
  - Total: 150

Meeting end: 08:XX pm

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