Board Meeting Notes 2012-12-18

Board Meeting Minutes
<< Board Meeting Notes 2012-12-11	2012 Board Meetings	Board Meeting Notes 2013-01-08 >>

Meeting start:

Audit status (Indiana Steve)
Status of repayments (Indiana Steve)
New historical books (Indiana Steve)
Bylaw re-codification status (Tim)
Lighting in the warehouse area (Dan)
Find a new maid service (Shawn)
Status of checking the checks and Paypal for a membership tally (Steve and Tim)
Issue a new check for Will's work on the laser cutting job. Did the check get delivered? (Indiana Steve)
Annual report and change of registered agent (Tim)
Chuhak & Tecson free seminar on being a member of a board of directors and official responsibilities. (Shawn)
Status of money owed by the old landlord. (Tim)

Check the fiancial credentials in outright
Verify all recent reimbursements.
Did we pay our atmosphere bill?
Kevin Grant would like a donation letter for the fridge. Do we have to go through School Factory for that, and what value does it have? It's the one that we serve beer out of.
Pete's heating bill

Change our address everywhere
inventory and ownership status of old landlord's stuff left on our side.
Check in with Area hosts about their ideas for the tool certification process at their next meeting. (Tim)
information fragmentation (wiki, gdocs, calendars, dropbox, mailing lists)
move the annual meeting to december in the bylaws.

No new status on the bylaws re-write
Dan hasn't been able to work on lighting recently but has talked to Shawn and Steve
- Dan suggested going with Metal Halide bulbs.
- Jeff gets a really good discount on the metal halide fixtures and bulbs.
Shawn has been having problems getting a response from the potential cleaning service.
- Tim will ask Hailey about her lead
- Steve will look into his lead
Will got his check for the laser cutter work
Tim has confirmed that having the lawfirm be our registered agent is free. The board has agreed to do this.
Shawn will double-check with Adam about the training about being a board member.
Steve will try to update the contact e-mail info for outright.com
We have paid out ISP bill
Kevin Grant is already working with School Factory to get a tax deduction for the fridge.
The board verified the bank statements and Steve handed out the financial statement for November
Steve gave the financial report

- Membership Report -
  - Full Members: 60
  - Starving Hacker: 89
  - Friends of PS1: 1
  - Total: 150

Meeting end:

Contents