Board Meeting Notes 2013-07-16

Board Meeting Minutes
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Meeting start: 7:11

Attendance

Board Members

• Eric
• Josh
• Farkas
• Jesse
• Hailey
• Bry
• Ed

Other Members

• Avner
• David Kinney
• Hef
• Tim
• Sacha
• Jim Burke
• Ryan

Agenda

• go over minutes from last meeting, do they look correct?
• read mail
• Financial/membership report
• Review the paypal and banking transactions.
• Check the [email protected] inbox weekly.
• Member leaving reason report
• Review Trello board, report progress made.
• new business
• old business

Backburner

• Status of money owed by the old landlord. (Eric). We are working on sending information to a separate attorney.
• move the annual meeting to november in the bylaws.
  • Handling as part of the new bylaws.
• Go over the "Things the next board should deal with" list from the meeting of the 15th, it has a lot of stuff we have to be aware of.

Minutes

• read mail
• Steve goes over financial report
• reviewing trello
  • shop cop chats: no progress
  • biz cards- bry ordered for josh/hailey/eric- will order more people the next round
  • safe space- no progress- need to have working meeting
  • we may have to schedule regular working meetings
  • paypal- no progress
  • camera's - no progress
  • 501c3- steve has to get the 990 to Hassan
  • limited amount cards for area hosts- chase is giving Bry the major run around
    • Bry is going to have to find a more specialized agent at chase who works in the business division, or we will have to find a new bank
  • laser loan- again a problem with chase, it should be appearing on our statements and isnt
  • audit status- no progress
  • ps1 host list info- fixed
  • smoke detectors- already taken care of by Josh and Steve
  • orientation- eric will work on writing official policy
  • insurance policy is incorrect- says we tax exempt under the incorrect category- steve is working on it with insurance agent
  • liability waiver - no progress
  • Bry talking to area host- no progress
  • meetup- someone still has our account
  • liability insurance review- eric contacting lawyers on the 9th- hasnt gotten reply yet
  • steve says our insurance agent paul claussen is willing to come visit here and answer all our questions about our liability - we are possibly thinking next tuesday
  • reading new bylaws- we've made it all the way through the 1st draft and noted our comments- will send off to lawyers soon
  • getting all members on trello- no progress
  • complaints at signs- need to do a do over
  • wiki move over- josh is working on the final import tonight
  • secretary of state paperwork- no progress
  • haskei LLC - one of two addresses has been changed
  • complaints @ - one complaint about mistaken parking permit- steve corrected
  • amazon payments- in progress
  • electrical systems - we have the shopping list- no budget written up yet -
  • Corporate filings- 990's are 80% ready- 2010/11 are ready, 2009 is started but not completed
  • waivers box- bry is delegating
• Ryan announces that the SEM has a new home and should be picked up by next weekend
• choosing new area host for kitchen
  • we talked about the three candidates and decided we need to give them opportunities to resubmit applications and open it up to other candidates

• Membership Report -
  • Full Members: 78
  • Starving Hacker: 159
  • Friends of PS1: 2
  • Total: 239

Meeting end: 8:10