Board Meeting Notes 2014-05-20
From Pumping Station One
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Meeting Start:
Attendance
- Board Members
- Adam
- Everett
- Bry
- Derek
- Noony
- Hef in late
- Other Members
- Josh K
- Peter N
- Carl
- Sheila
- Jessie
Agenda
- read mail
- Financial/membership report
- Review the paypal and banking transactions.
- Check money@pumpingstationone.org
- Member leaving reason report
- Check RT queue
- Review Trello board, report progress made.
- review feedback@pumpingstationone.org
- check talk page for board meeting notes, see if any discussion on the agenda took place
- new business
- old business
New Business
- Peter has some info and recommendations regarding our bylaws.
- ShopBot failed to deliver and wants an appointment for Thursday, 10:00-16:00.
- Check needed for Ed Chambers; invoice emailed to directors list ($355)
- Bookkeeping to finish space finances and file taxes/501c3
Old Business
- Pex cards are on their way.
- We got an NFP price - $20/month for up to 30 cards. This saves us ~$600/yr.
Backburner
Minutes
- Mail
- A thing from... shopbot. Invoice. Paid.
- A bill for checks. We're gonna pay it.
- Financial Report
- We have some money
- Member Leaving Report
- Accidental Cancellation
- Moving out of state
- Living too far away
- RT Queue
- Red paper is an office supply.
- RT IS HARD
- Trello Financials
- Reimburse Steve for receipt book - No receipt, no money
- Limited amount cards with names for area hosts, up to their budget limits - They're in the mail!
- Rent overpayment - Gotta bother Tony and steve
- Figure out safeguard thing -
- Results for our member survey will be posted Sunday
- Peter presents his recommendations for our bylaws and policies.
- Adam offers 15 high fives in exchange for this presentation.
- Noony on bookkeeping/taxes/501c3
- Talked to accountant.
- Not uncommon for orgs to have taxes unfiled as long as we have.
- 501c3 should be started ASAP - this is for tax reasons.
- There is a bookkeeper who can get us up to date through 2013 - Noony wants to hire her and give her all docs
- Discussion RE non-profit status, school factory et al.
- Meeting Adjourned at 7:52
Votes
- Member Points:
- Two member points for Jason S for cleaning and servicing laser
- One member point for Carl for waiting for the ShopBot - even if it didn't show up
- Two point for Peter N for cleaning all over the place
- Approve up to $1200 (10-20 hours @ $50/hr) to hire bookkeeper to prepare finances for tax filings. All present board members vote in favor.
