Board Meeting Notes 2015-06-30
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Board Meeting Minutes | ||
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Meeting Start: 7:06 PM
Attendance
- Board Members
- Derek
- Sevin
- Ryan
- Tom
- Doorman Dave
- Sheila
- Jenny
- Other Members
- Carl
- Justin
Agenda
- read mail
- Financial/membership report
- Review the paypal and banking transactions.
- Check money@pumpingstationone.org
- Member leaving reason report
- Check RT queue
- Review Trello board, report progress made.
- review complaints@pumpingstationone.org
- check talk page for board meeting notes, see if any discussion on the agenda took place
- new business
- old business
New Business
Old Business
- Account delegation
- Chase
- Need to make downtown trip with Derek. Will get Sevin a Chase card and add Ryan to account.
- Doorman Dave setting up LastPass for account credential storage. Funds voted for this.
- Chase
- Ray to get business cards for Board members, and "generic" PS:One cards.
- Business cards - Someone needs to pay for this. PEX card ordered for Ray, has not arrived.
- Sevin may have a contact for a pro bono lawyer to work on reviewing our Bylaws.
- Looks like the firm may be interested.
- Sevin to inquire with our original pro bono lawyer on scope of current engagement before engaging new pro bono counsel.
- Costco business membership
- Insurance Review
- Member feedback requested on 3 policies. Comments indicate Animal policy may need revision. Need to discuss
- Cameras - Ryan spoke with insurance agent, got approval from underwriters, just need to buy and install. These are purchased, awaiting install.
- New policies - Increase of business property coverage to $77,850 is in effect. We should expect an invoice.
- Need to update waiver. Doorman Dave will take care of updating the liability waiver. Ryan will review it and send it to Dave.
- Need to consider scheduling Area Host and Volunteer Authorizer review.
- Billing landlord for his share of electricity
- Sevin requested meter readings from the landlord for the electric bill so we can bill him for this.
- Emergency Lights
- Sevin says most are mounted to the walls. We need to hire an electrician to wire them.
- T-shirt swag
- Samples made. Buying some for people going to Maker Faires.
Minutes
- Mail: ComEd statement
- Membership report:
- Full members: 110
- Starving hackers: 277
- Total: 387
- Financial report given.
- Member leaving reason report (11):
- Haven't been in 3 years, too busy. Hard time feeling welcome; onboarding could have been better thought out. [Note: Joined in Fall 2009] Also obtained own workshop.
- Moved out of state. Concerned that PS:One has become increasingly bureaucratic.
- Loved the space, but won't be using it for a few months.
- No problems. Math Office Hours had run its course.
- Moved away from Chicago.
- Moved away from Chicago.
- Traveling. Will be back in September.
- Haven't been in over a year and have been there a few times. Interested in "occasional" hacker membership.
- Amazing placce, hopes to be back home and reinstate membership.
- Trying to cut back for next few month.
- Insufficient funds.
- RT
- 2973 - Reimbursement for Arturo for kitchen things. Done.
- 2990 - Dean's purchases from an auction. Triano approved. Total: $535 for a long list of items.
- 2607 - In absence of Tool Cage Area Host, Board approves spending $200 for personal protective equipment.
- New Business
- Investigating hiring an Accountant / Bookkeeper to maintain QuickBooks
- Old Business
- Insurance Review
- Increase of business property coverage from $24,000 to $77,850 will cost $487 annually.
- Cameras are by the bar and need to be installed.
- Insurance Review
Board meeting closed at: 7:19 PM
Votes
- Board approves spending $200 for personal protective equipment from Tool Cage budget. Passed unanimously.