Board Meeting Notes 2015-07-07

Board Meeting Minutes
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Meeting Start: 7:39 PM

Attendance

• Board Members
  • Ryan
  • Tom
  • Doorman Dave
  • Jenny
• Other Members
  • Justin
  • Andrew
  • Steve

Agenda

• read mail
• Financial/membership report
• Review the paypal and banking transactions.
• Check money@pumpingstationone.org
• Member leaving reason report
• Check RT queue
• Review Trello board, report progress made.
• review complaints@pumpingstationone.org
• check talk page for board meeting notes, see if any discussion on the agenda took place
• new business
• old business

Old Business

• Account delegation
  • Chase
    • Need to make downtown trip with Derek. Will get Sevin a Chase card and add Ryan to account.
  • Doorman Dave setting up LastPass for account credential storage. Funds voted for this.
• Ray to get business cards for Board members, and "generic" PS:One cards.
  • Business cards - Someone needs to pay for this. PEX card ordered for Ray, has not arrived.
• Sevin may have a contact for a pro bono lawyer to work on reviewing our Bylaws.
  • Looks like the firm may be interested.
  • Sevin to inquire with our original pro bono lawyer on scope of current engagement before engaging new pro bono counsel.
• Costco business membership
• Insurance Review
  • Member feedback requested on 3 policies. Comments indicate Animal policy may need revision. Need to discuss
  • Cameras - Ryan spoke with insurance agent, got approval from underwriters, just need to buy and install. These are purchased, stored by the bar, awaiting install.
  • Increase of business property coverage from $24,000 to $77,850 will cost $487 annually.
  • Need to update waiver. Doorman Dave will take care of updating the liability waiver. Ryan will review it and send it to Dave.
• Need to consider scheduling Area Host and Volunteer Authorizer review.
• Billing landlord for his share of electricity
  • Sevin requested meter readings from the landlord for the electric bill so we can bill him for this.
• Emergency Lights
  • Sevin says most are mounted to the walls. We need to hire an electrician to wire them.
• T-shirt swag
  • Samples made. Buying some for people going to Maker Faires.
• Investigating hiring an Accountant / Bookkeeper to maintain QuickBooks

Minutes

• Mail: 2 Chase statements
• Membership report:
  • Full members: 110
  • Starving hackers: 280
  • Total: 390
• Financial report not given.
• Member leaving reason report: Not given.
• RT
  • 3060 - Wood shop reimbursement for Triano. Done.
  • 2607 - Order for ear protection and glasses. Assigned to Derek. Ear plugs have definitely been purchased, unsure on glasses.
  • 3055 - Jesse spending 1 member point as a dues refund.
• New Business
  • Vote for accounting services. Passes unanimously.
• Old Business
  • Insurance Review
    • Doorman Dave will install cameras if nobody beats him to it.
  • T-shirt swag
    • Holding off until next week. Resolution problems with logo.

Board meeting closed at: 7:51 PM

Votes

• The Board votes to spend up to $4000 for accounting, bookkeeping, and tax preparation service. The Board empowers Derek to select an appropriate vendor or person.