Board Meeting Notes 2022-01-18

Board Meeting Minutes
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Meeting Start:

Attendance

• Board Members
• Paul Ocampo
• Jesse Seay
• Nathan Upchurch
• Joe Mertz
• Donzell Gordon
• Tim Bielawa

• Other Members
• Anthony
• Andrew Morris
• Sky Nova
• Mike Thompson
• Chris Iacullo

Agenda

• Check talk page for board meeting notes, see if any discussion on the agenda took place
• Consent Agenda
• Committee Reports
• Read mail
• Financial/membership report
• Review the PayPal and banking transactions
• Member leaving reason reports
• Check Freshdesk queue
• New business
• Old business

Minutes

• No issues w/ previous meetings minutes.

Committee Reports

Reports from Committees

Financial Report

• Chase Checking:
• Chase Savings:
• PEX:
• PayPal:

Membership Report

• Number of Members:
• Quorum:

New Business

• Sky and Mike propose new option for member management. Fabman. They are requesting $250 for a trial run.

• Fabman would replace Wild Apricot.

• Joe would like to see the cost breakdowns

• Paul would like all board members to check the slack at least once per day

• Sky believes our paypal account is locked out. She will send an email to treasury about it.

• Future board meetings will be held for 1 hour starting at 7PM every 1st and 3rd Tuesday

• We need to announce the opening for PR Director. Right now we have Kevin B. who helps do some video work.

• Paul will announce for PR director tonight, and make a decision at the meeting 2/1/22.

• Tim is collecting headshots for the people page on the website. He will correct all the bad. The board thanks Tim for his efforts.

• All co-sponsors should be cc'd on a vote submittal, votes will not be run until that happens.

• We are tabling discussions of the COVID policy update vote until the vaccination status

• We need to check the mail, Donzell will take a look tonight.

• Tim wonders if we should encourage discussion of the board meeting minutes in the wiki discussion page. Consensus is that would create more work and people know how to.

• Nathan asks about moderation on the Discourse and the Slack. Trying to reduce personal attacks.

• Jesse brings up that the google groups used to be useful, but slack/discourse isn't.

• Sky suggests trying to wean the users of slack, to encourage discourse adoption and more sustainable and searchable communication

• Jesse brings up that we should use pins much more judiciously.

• Jesse says that if we want moderation we should make it clear to members that we should announce it with people first.

• Joe suggests that jumping in and reminding people to remain calm is a good way to calm conversations. Also implementing slow mode.

• Jesse asks for examples of well moderated forums. she suggests Ravelry.com might be a good case-study

• Nathan's partner moderates a group of folk punk enthusiasts, he will ask them if they would be a good fit.

• Nathan will start putting together a moderation policy document

• Paul wants to check in on the projects people want to be working on as part of the board. All board members should have some idea of their plans in the next couple of meetings.

• Joe brings up Carls vote and some concerns about a lack of plans on how to spend the potential loan money. Board will continue to discuss, there are 2 weeks until we need to run the vote.

--

• Paul Ocampo -- Jim Brink is requesting another authorizer Chris Iacullo for cold metals to do authorizations on the tube bending, sheet metal equipment and tier 1 tools. Let's add it to the agenda for the next board meeting.

• Paul Ocampo -- @channel What does everyone think of changing our board meetings to 1 hr instead of 90 minutes? I think that's too long and I'm going to be cutting it close since I sometimes get home after 6:30 from work.

• Put out an announcement for a new PR director and communications team

• Tim Bielawa -- Update the Official "People" page - https://pumpingstationone.org/people/ - Send me your headshots (or tell me you want to be a generic shadow) and PS1 email addresses. I'll have Sky show me how to do the updates

• Tim Bielawa - I noticed this proposal for a COVID vote amendment in our PS1 inboxes: https://wiki.pumpingstationone.org/2022_COVID-19_Vaccine_Requirement_Policy_Amendment - Just bring it up in case anyone missed it or need to discuss further

Votes

• The board voted to express agreement that Paul should use $250 from the presidential discretionary budget to pursue a fabman prototype:

- 6 Ayes / 0 Nays / 0 Abstain

• The board votes to approve Chris Iacullo for a Work in lieu of dues volunteer position as a Cold Metals Authorizer:

- 6 Ayes / 0 Nays / 0 Abstain