Board Meeting Notes 2023-03-21

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Board Meeting Minutes
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Meeting Start:

Attendance

  • Board Members
    • Joe M.
    • James L.
    • Donzell G.
    • Jennie
    • V
    • Fidel (Via Owl)
  • Other Members
    • Andrew M.
    • Carl FK
    • Jim L.
    • Sam P.
    • Ian
    • Andrew W.
    • Books

Agenda

  • Consent Agenda
  • Committee Reports
  • Read mail
  • Financial/membership report
  • Review the PayPal and banking transactions
  • Check Freshdesk queue
  • New business
  • Old business

Minutes

Discussion on previous minutes

  • No Complaints Reported.

Consent Agenda

Committee Reports

Reports from Committees

  • Gen Ops
    • Heating system "still seems to be working"
    • Repair to the back unit heater is done.
    • Next up is look into AC for second floor. It failed at the end of last summer.
      • Needs to be looked at on the roof.
      • Tech team will be recabling that closet prior to the tech showing up to make that closet less awful
      • We should also talk to the HVAC tech about options for the server closet.
        • For example extending the vent to the server closet?
        • Shouldn't be hard?
        • Is it worth it?
        • We are good at cutting holes!
          • Electronics area host requests it vent into arts not electronics ;)
        • Andrew M. suggests installing a vent fan
          • V points out there is one right now.
          • James says it doesn't work. The router was hitting 137 degrees
        • There is a LOT of power in there.
        • Andrew W. asks about wattage used in the room?
          • Answer to this question unclear. It is documented somewhere, maybe?
          • The real problem here is that the load changes over time it sounds like.
          • The tech team is working on decommissioning additional machines to reduce power load.
          • It is currently at max power load.
          • James will look for this spreadsheet.
        • Maybe we replace the upstairs AC with
    • Safety issue of outlet in the kitchen has been resolved with masking tape.
      • Brian Desmond will be converting to a GFI to solve more permanently.


  • MMT
    • No lead yet.
  • Treasury Team
    • Nothing of note outside of the discussion of money.
    • Currently after all contractual obligations we have $6000 of discretionary money per month.
    • We used to have $150,000 in savings. We now have $90,000 in savings.
    • We are expecting a loss of $50,000 this year.


Mail

  • Nothing of note.

Financial Report

  • Chase Checking: $
  • Chase Savings: $
  • PEX: $
  • PayPal: $

Membership Report

  • Number of Members: 527
  • Quorum:52

Review the PayPal and banking transactions

Freshdesk

Login link: https://pumpingstationone.freshdesk.com

New Business

  • Treasury Stare of the Hackerspace - Can we keep buying expensive things?
    • Historically we can spend money without thinking to hard about it.
    • We are coming out of the winter. The summer is usually our busiest season for new members.
    • The treasury thinks that we shouldn't worry about running this vote.
    • Is there a number where we should start worrying?
      • At what point should the votes stop being run by the board?
  • Woodshop
    • Drum sander is unhappy. Sam would like to get a new one. $10,000


Old Business

Votes

  • The board votes to refund Ben Starret for 7 months of storage fees and compensate him $300 for the loss of his materials in a gen-ops rerorganization. The money shall be pulled from the Gen Ops budget.
    • For 6 / Against 0 / Abstain 0
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