Board Meeting Notes 2023-06-06

Board Meeting Minutes
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Meeting Start:

Attendance

• Board Members
  • V.
  • Donzell G.
  • James L.
  • Joe M. (Remote)
  • Jesse S. (Remote)
  • Fidel G. (Remote)
  • Tim B. (Remote)

• Other Members
  • Andrew Morris
  • Andrew Wingate
  • Jim L.
  • Julia
  • John J.

Agenda

• Preferred method of contact for treasury
• Proportional scholarship count
• Newsletter game plan

• New business

• Old business

Minutes

Committee Reports

Reports from Committees

• Gen Ops
  • Upstairs AC working again
  • Still working on issues w/ downstairs AC
  • Still helping with Jointer in woodshop
    • replacing capacitor

• Kitchen Area
  • Last two mondays there has been a lot of reorganizing
  • Continue searching and organizing through utensils
  • Working on plan to move coffee roaster to right of oven by end of the month
  • Hood fan isn't working too great, might look into replacing
  • Added a bluetooth amp to the speakers
  • Pex card should arrive this week
  • purchasing some cleaning supplies when it arrives

• Electronics Area
  • Pile of junk is gone!
  • AC is working!
  • This years project is new table and some cool stuff, spruce up the area

• Tech Team
  • migration is done from old super micro onto new blade servers
    • Super micros have been shut down and powered off.
    • decomissioning timeline tbd
    • noise is quite reduced
    • door off for now is better with less noise while working on permanent AC solution
  • Bitwarden transition is happening from LastPass
    • Hoping we can abandon soon
    • James has taken over the project since he hates LastPass
  • Discussion spirals off for a bit about HVAC ducting again. Nothing novel here that hasn't been documented elsewhere.

Mail

• No mail.

Financial Report

• Chase Checking:
• Chase Savings:
• PEX:
• PayPal:

Membership Report

• Number of Members: 553
• Quorum: 55

Freshdesk

Login link: https://pumpingstationone.freshdesk.com

• Nothing of note. Under control.

New Business

• Preferred method of contact for treasury
  • Send an email to treasurer@pumpingstationone.org
• Proportional scholarship count
  • V proposes tying scholarship count to current member count
  • He proposes 5%
  • Joe agrees, and offers to co-sponsor a membership vote.
• Newsletter game plan
  • Can WA be used to send the newsletters, V asks?
    • That is rough. - James
    • Not elegant - Joe
    • Looking to use Mailgun, which we use already for discourse
  • Are we looking to replace WA?
    • Yes, but not anytime soon.
  • Where is new member email sent from?
    • WA.
• Fidel: A couple of months ago we talked about financial concerns. Should we be more concerned now that we have these infrastructure projects?
  • We have chilled out vote spending, so it shouldn't be a problem.
  • Sam has been talked into a less industrial drum sander - Donzell
  • We have had a good membership gain over the last couple of months
• "Be the planer you want to see in the world." - James
• One issue w/ volunteer stressed out with the tasks they had. - Donzell
  • Donzell suggests reaching out to volunteers to make sure they are doing okay, and asking if they need anything.
  • "we've got good volunteers, we don't want to lose them" - Donzell
  • James suggests asking Lyn if she would be interested in helping organize the volunteer appreciation party
    • We can send out the invitation and then in the same email invite feedback and requests for support.
  • Donzell will reach out to Lyn to discuss planning the party.
  • Julia counts 67 WILD volunteers in WA.
  • Jesse asks if there are specific volunteers of concern.
    • This has been moved to board slack for closed meeting
• Donzell raises an objection to spending money on loaned tools
  • James and Joe don't see that as a problem, as we do that regularly for loaned tools
  • It encourages tools being loaned into the space to help fill niches we don't have
  • James does caveat that the order of magnitude of spending should be taken into account.
  • Donzell thinks Joe is awesome, but only some days.
    • Joe thanks him :)
  • Jesse would like Drew R. or someone to move her art piece back into the lounge, so it doen't get damaged.