Board Meeting Notes 2025-03-18

Board Meeting Minutes
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Meeting Start:

Attendance

• Board Members
  • Nick
  • Uwe
  • James
  • Ian
  • Lindsay
  • Donzell
  • Peter (arrived after closed session)
  • Eric (arrived after closed session)

• Other Members
  • Jennie
  • Sky
  • Books
  • Illya
  • Maria
  • Carl

Minutes

Committee Reports

Reports from Committees

Financial Report

• Chase Checking: 77,039.85  
• Chase Savings: 100,004.34  
• PEX: 15,863.06  
• PayPal: 5,243.73  

Freshdesk

Login link: https://pumpingstationone.freshdesk.com

New Business

• The meeting began at 630 with another closed session to discuss yet another thing.
  • This then became three more things.
• The meeting reopened at 730
• Board discussed MMT and scholarship stuff
  • Ian says that Claire is still out of town, and will come to the next board meeting
  • We should get the scholarships out soon, but perfect is the enemy of good enough.
  • Ian will talk to Claire and we will figure out what we're doing.
  • Uwe wants to pick 5 random people from 2024 who filled in every question with modicum of thought.
• We got a letter from the Illinois Department of Revenue
  • About 6 weeks ago, Nick and Jennie applied for a sales tax exemption which involved a whole bunch of forms.
  • The IDOR wants more detail / corrections on two of those forms - the financial report, and the description of programs.
  • Nick and the treasury team will work on this.
  • It's very exciting that progress is being made on this. Everyone is excited.
• The building inspection is back
  • Eric thinks that the roof is the biggest concern
  • The walls are damaged but stable
  • Fixing the roof will stop further damage to the walls
  • We will get some quotes from roofers
  • There are many smaller issues in the inspection, but Eric recommends focusing on 1-2 big ticket items in negotiations.
  • Ian will get quotes, and Eric will tell Dan to expect to hear from us soon.
  • Eric will then make a verbal counter, we don't need to write a full counteroffer until we agree on terms.
  • Eric will be in Taxes for 1-1.5 months, but will try to call in.
• Sky has three things
  • Last meeting she had stuff from constellation energy
    • Their prices change daily, so the logistics are complex
    • We will discuss this at the next board meeting
  • She also wants Carl's server to stop beeping
    • It has been beeping since the beginning of time
    • This escalated quickly and everyone started yelling at eachother.
• The WCARS is now a boosted club, and their host has WILD status, per the Club Oversight Committee
• The board asks Sky to make a Discord role that mutes people.