Board Meeting Notes 2025-05-06

Board Meeting Minutes
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Meeting Start:

Attendance

• Board Members
  • Nick
  • Lindsay
  • Ian
  • Uwe
  • Donzell (remote)
  • Eric (remote)
  • Peter
  • James (arrived late)

• Other Members
  • Sky
  • Illya
  • Morris
  • Locke
  • Rubin

Agenda

• Consent Agenda
• Committee Reports
• Read mail
• Financial/membership report
• Review the PayPal and banking transactions
• Member leaving reason reports
• Check Freshdesk queue
• New business
• Old business

Minutes

Committee Reports

Reports from Committees

Financial Report

• Chase Checking: 67,870.42
• Chase Savings: 100,007.63
• PEX: 28,433.36
• PayPal: 2,412.97
• Building Fund: -135,000
• Contingency Fund: -$40,000
• NET:$23,724.38
  • Note that the building fund is within the other accounts, not in addition to them

Ian's numbers

• Chase Checking: $68,836.49
• Chase Savings: $100,007.63
• Credit Card: $924.96
• PEX: $18,276.99
• PayPal: $3,816.72

Membership Report

• Number of Members: 704
• Quorum: 71

Freshdesk

Login link: https://pumpingstationone.freshdesk.com

New Business

• Rubin wants to know something awesome that everyone has done in the past month
  • Lindsay helped fix the grizzly lathe
  • Ian talked to men on the phone
  • Donzell hasn't done anything this month, but did a high voltage pyrography demo
  • Uwe repaired sewing machines and gave auths
  • Nick fixed the planer and then broke it
  • Locke also worked on the planer
  • Carl showed up last night
  • Peter held the door open
  • Morris hasn't done anything (so he says, others doubt this)
  • Illya made a PR kit
  • Sky ordered stripe readers for donations
  • Rubin set up a project management system (for all us fuckers)
• Sky has some donated iPads, and will trial a donation kiosk downstairs. In the future it could be part of the signup process.
  • She has room in her budget to pay for this - it is small potatoes.
• Uwe would like to know how much money is in the bank
  • Carl does not want to tell us
    • The board argues with Carl for a while
    • The secretary does not have the patience to document a blow-by-blow for this bullshit. Carl feels that he is under no obligation to provide financial information. Most other people at the meeting feel that he should.
    • Carl says he will put PDFs of the bank statements on the google drive more regularly
    • Peter feels that everyone asking for bank information is being disingenuous, because the numbers alone do not answer all of the questions
    • Carl says that if the board asks him to provide all of the bank balances at a routine interval, he will quit.
  • Ultimately, the budget discussion boils down to a question of: "Are we on track to purchase the building?"
    • Several people are concerned that we are simply moving money from savings to the building fund, not actually increasing the balance by $15k per month
  • The board votes to set up a HYSA to keep the building fund in.
    • Carl resigns as treasurer as he feels that the board is making him jump through hoops.
    • Carl asks the board to rescind the vote, promising to retract his resignation.
    • The board votes to rescind the requirement of an HYSA.
    • Carl un-resigns as treasurer.
• As a brief intermission, Donzell is angry that someone red ticketed his basket of turnings in the safe.
  • He wants everyone red ticketing stuff to refrain from adding comments to the tickets, because he finds it insulting.
  • Nick suggests that he go call the person who wrote the red ticket and yell at them. (as that strategy has worked for him in the past)
  • Donzell leaves to go give a tour.
• The money conversation continues
  • Nick requests Carl to provide the remaining amount of authorized spending for the year.
    • Carl says he will not require this request to be made in writing.
• Sky is going to do network maintenance
  • It will result in downtime, but it will be fine
• The radio club wants to put an antenna up
  • The board wants to have a trusted volunteer present
  • Ian will do it
• Rubin built a cool authorization thing on the wiki
  • He'd like authorizers to contact him with any questions, corrections, etc
• The meeting is adjourned

Old Business

• Discuss genops budget, high dusting
• Update on roof quote/building negotiation
  • the roofers and glaziers will provide written estimates tomorrow. Ian will send them to the Board and Building Purchase channels as soon as they come through.
  • Expectation is that they may be a little bit lower than we thought - one quote is $9k for windows and $7.5-8/sqft for the roof (8800sqft roof)

Votes

• The board votes to set up a HYSA for the building fund. The vote passes.
• The board votes to retract the previous action. The vote passes.
• The board votes to check the cameras Wednesday April 30th around 5am in General, to find bearings that went missing near arbor press. The vote passes.