Board Meeting Notes 2025-08-05

Board Meeting Minutes
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Meeting Start:

Attendance

• Board Members

• Other Members

Agenda

• Consent Agenda
• Committee Reports
• Read mail
• Financial/membership report
• Review the PayPal and banking transactions
• Member leaving reason reports
• Check Freshdesk queue
• New business
• Old business

Minutes

Committee Reports

Reports from Committees

Financial Report

• Chase Checking: 124,737.65
• Chase Savings: 100,012.59
• PEX: 25,581.84
• PayPal: 6,178.06
• Building Fund 180,000
• Contingency Fund 40,000
  • note that the Building and Contingency funds are within the bank accounts, not separate from them
• Available for votes 36,510.14

Membership Report

• Number of Members: 696
• Quorum: 70

Freshdesk

Login link: https://pumpingstationone.freshdesk.com

New Business

• Lydia wants a new volunteer authorizer - board votes yes
• Loaned tool agreement
  • The current agreement gives PS1 almost unlimited liability
  • James is going to ask the lawyers to write a better agreement
  • Books wants us to sign the existing agreement now for the plastic shredder
  • No one calls a vote to do that, so we do not vote on that
  • Nick motions to move on after a bunch of useless talking in circles
• Wingate and James want to check the cameras to see what the cleaning lady does
  • We talk in circles a bunch more. Books and Ron have actually seen/spoken to her.
• ID Checks
  • David Perkins wants clarity on why we do them and how we can make them less invasive
  • We talk in circles some more with a bunch of tangents
  • Lindsay will draft a wiki page documenting the ID check process, then James and Nick will help finalize it.
  • No real changes to the process are proposed, just clarification of existing policies.
• Building Purchase - closing moved up to 12/1/25 from May '26
  • Tony is apparently fine, but other family members are bickering (per james)
  • The question today is, can we afford to close with a $250k down payment on 12/1/25?
    • Wingate presents some numbers.
      • He projects that we will have $336k on 12/1/25 cash on hand.
      • We may or may not have a $100k LOC available through Chase. James will call Chase tomorrow to confirm.
      • We should probably ask volunteers to not spend too much cash
    • Insurance is an issue. James, Nick, and Jennie will meet on it later.
    • Lawyer had originally said 60 days after contract, James talked to lawyer and now it is 12/1 - it's unclear what is happening on the seller side.
    • Uwe wants to confirm that we will be released from the lease and get our security deposit back on the new closing date
    • The board proceeds to talk in circles some more with a bunch of hypotheticals
    • There is general consensus that if we confirm the existence of the $100k LOC, we are comfortable voting to close with current terms on 12/1/25.

Votes

• BoD grants WILD status to John Kennedy as an authorizer for Arts
  • Vote passes
• BoD votes to check the cameras to see what the cleaning process is
  • Vote passes