The Board

The Board of Directors are the eight PS1 members elected to serve as President, Vice-President, Secretary, and 5 Directors-At-Large.

As of 12/17/2019 these officers are no longer board members: Treasurer, Chief Technical Officer, Public Relations Director but lets leave the descriptions here because it's handy.

Minutes from board meetings are made available on the Board Meetings category page.

Board procedures are documented in the Board Procedures category.

Previous boards can be found in the year's respective Elections

Contacting the Board

Members can contact the board in person at the twice monthly Tuesday meeting (Currently first and third Tuesday of the month - check the calendar for up to date information). You can send email to info {at} pumpingstationone.org to open a ticket in the FreshDesk system for the Board to handle. That system is not for private information. For private information, email board {at} pumpingstationone.org, email a specific member of the board, or talk to us at the meeting.

President

Currently: James Lamken

Contact: president {at} pumpingstationone.org

Official Responsibilities

• Ensuring the organization’s activities are compliant and in furtherance of its mission
• Lead, manage, and develop the organization’s volunteers and organizational culture
• Develop, implement, monitor, and assess the organization’s programs (including their impact)
• Develop, implement, monitor, and assess sound and compliant fundraising practices
• Develop, inform, and support the board and committees to carry out their governance functions
• Develop and maintain beneficial relationships with donors, funders, supporters, collaborators, allies, vendors, and other stakeholders
• Work with PR to ensure effective external communications about the organization and its mission, priorities, importance, programs, and activities
• Champion the organization and advocating its mission to internal and external stakeholders
• Keep the organization informed of significant developments and changes in the internal and external environment
• Lead the organization’s planning processes
• Ensure legal compliance (including all required filings) and sound risk management practices
• Preside over meetings of the Board and Member Meetings
• Engage the membership (and other stakeholders) in working to maintain organizational infrastructure
• Answer member and non-member emails as needed

Vice President

Currently: Vadim Hudolozhkin

Contact: vicepresident {at} pumpingstationone.org

Official Responsibilities

• In the absence of the President, performing the roles of President.
• Enforcing the rules of meeting procedure.
• Preside over meetings of the Board and Members in the President’s absence.
• Have a thorough understanding of the Bylaws and current policies and be able to communicate them clearly to the Board and Members.
• Oversee the implementation and revision of policy to ensure sound and compliant governance and management of the organization.
• Partner with the President to lead and develop the facilitation of discussion with the Board and general members in determining the future vision for the organization while holding to the purpose of the organization as stated in the Bylaws.
• Partner with the President to lead the development and refinement of impact metrics (such as member surveys).
• Assess the performance of the Board, its committees, Area Hosts, and Volunteer Authorizers. Area Host Onboarding
• Assure ongoing recruitment, development, and contributions of Board members.
• Manage with Full Administrative access the online software management tools required for the organization to function (Google Suite including Google Groups, Wild Apricot Member Management Software, Freshbooks Accounting Software) and providing access or assistance to the Board and general membership as appropriate and necessary.
• Answer member and non-member emails as needed
• Assist with ID checks at weekly member meetings
• Attend bi-weekly Board meetings

Secretary

Currently: Joe Mertz

Contact: secretary {at} pumpingstationone.org

Official Responsibilities

• Set priorities and create agendas for meetings of the Board
• Take official notes for all Board Meetings
• Update and manage the PS1 Board Google calendar
• Maintain all relevant Board documents (currently a Google Team Drive and a Wiki) including the governing documents, key governance policies, minutes of board meetings, and written consents
• Schedule member votes, provide notice to membership of upcoming votes, count votes, report and record final outcomes
• Serve as an active conduit for communication between the Board and members
• Serve as a member of the Dispute Resolution Committee and communicate relevant information to the Board as needed
• Answer member and non-member emails as needed
• Attend bi-weekly Board meetings

Directors-at-Large

Currently:

• Donzell Gordon
• Peter Zieba
• Eric Beauchamp
• Lindsay Miller
• Uwe Grosse

Official Responsibilities

• Assist the Board in carrying out directives, policies, and resolutions
• Develop, inform, and support the Board and committees to carry out their governance functions
• Support and assist the Board in their decision making
• Develop, implement and assess a personal initiative or project as stated at the time of election
• Serve as a member of the Dispute Resolution Committee and fulfill all duties related to that role
• Act as the primary liaison between the Board and any relevant committees or teams as needed
• Work with the member management team when they have questions or problems
• Check FreshDesk on a weekly basis and answer tickets that need a Board member
• Look for ways to improve the organization and create initiatives to achieve those improvements
• Establish new committees/teams/volunteer positions as needed to help PS1 run smoothly
• Answer member and non-member emails
• Assist with ID checks at weekly member meetings
• Attend bi-weekly Board meetings

Treasurer

Currently: Carl Karsten

Contact: treasurer {at} pumpingstationone.org

Official Responsibilities

• Develop, implement, monitor, and assess sound and compliant financial management practices (including budgeting)
• Oversee Budgets for each Area - Warn and stop funding when they run out of budget.
• Ensure that reports to governments (Federal, State) are filed on time
• Oversee, implement, monitor, and assess the expense tracking system
• Fix member accounting mistakes and adjust accounts as required
• Oversee and assess the financial health of the organization and implement processes to improve financial health as necessary
• Pay bills for the organization
• Reimburse Area Hosts and other people for approved expenses.
• Answer relevant member and non-member emails as needed

>> Treasurer Procedures

CTO

Currently: Sky Nova

Contact: cto {at} pumpingstationone.org

Official Responsibilities

• Keeps the internet going, website up, ducks in a row.
• And since you asked, yes, the entire internet.
• Monitor for technological issues and address as needed
• Ensure effective technology infrastructure exists to support the organization and its mission, programs, and activities
• Monitor the security and performance of all infrastructure
• Ensure the backup and redundancy of all infrastructure
• Handle escalated technology issues as reported by the membership
• Consider and implement appropriate security for electronic storage of key documents and data
• Attend bi-weekly Board meetings

PR Director

Currently:

Contact: press {at} pumpingstationone.org

Official Responsibilities

• Ensure effective external communications about the organization and its mission, priorities, importance, programs, and activities
• Manage the organization’s social media accounts (Instagram, Twitter, Facebook, Meetup) and post or solicit content on a regular basis
• Oversee the organization’s website content, ensuring accuracy and relevance
• Partner with Area Hosts, Volunteer Authorizers, and general members to announce and promote events happening in the space
• Partner with Area Hosts, Volunteer Authorizers, and general members to increase awareness of external events relevant to the space
• Establish and manage a Public Relations Team to help with the above goals and provide regular updates to the Board
• Answer member and non-member emails as needed
• Attend bi-weekly Board meetings