Board Meeting Notes 2015-06-30

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Board Meeting Minutes
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Meeting Start: 7:06 PM

Attendance

  • Board Members
    • Derek
    • Sevin
    • Ryan
    • Tom
    • Doorman Dave
    • Sheila
    • Jenny
  • Other Members
    • Carl
    • Justin

Agenda

  • read mail
  • Financial/membership report
  • Review the paypal and banking transactions.
  • Check money@pumpingstationone.org
  • Member leaving reason report
  • Check RT queue
  • Review Trello board, report progress made.
  • review complaints@pumpingstationone.org
  • check talk page for board meeting notes, see if any discussion on the agenda took place
  • new business
  • old business

New Business

Old Business

  • Account delegation
    • Chase
      • Need to make downtown trip with Derek. Will get Sevin a Chase card and add Ryan to account.
    • Doorman Dave setting up LastPass for account credential storage. Funds voted for this.
  • Ray to get business cards for Board members, and "generic" PS:One cards.
    • Business cards - Someone needs to pay for this. PEX card ordered for Ray, has not arrived.
  • Sevin may have a contact for a pro bono lawyer to work on reviewing our Bylaws.
    • Looks like the firm may be interested.
    • Sevin to inquire with our original pro bono lawyer on scope of current engagement before engaging new pro bono counsel.
  • Costco business membership
  • Insurance Review
    • Member feedback requested on 3 policies. Comments indicate Animal policy may need revision. Need to discuss
    • Cameras - Ryan spoke with insurance agent, got approval from underwriters, just need to buy and install. These are purchased, awaiting install.
    • New policies - Increase of business property coverage to $77,850 is in effect. We should expect an invoice.
    • Need to update waiver. Doorman Dave will take care of updating the liability waiver. Ryan will review it and send it to Dave.
  • Need to consider scheduling Area Host and Volunteer Authorizer review.
  • Billing landlord for his share of electricity
    • Sevin requested meter readings from the landlord for the electric bill so we can bill him for this.
  • Emergency Lights
    • Sevin says most are mounted to the walls. We need to hire an electrician to wire them.
  • T-shirt swag
    • Samples made. Buying some for people going to Maker Faires.

Minutes

  • Mail: ComEd statement
  • Membership report:
  • Full members: 110
  • Starving hackers: 277
  • Total: 387
  • Financial report given.
  • Member leaving reason report (11):
    • Haven't been in 3 years, too busy. Hard time feeling welcome; onboarding could have been better thought out. [Note: Joined in Fall 2009] Also obtained own workshop.
    • Moved out of state. Concerned that PS:One has become increasingly bureaucratic.
    • Loved the space, but won't be using it for a few months.
    • No problems. Math Office Hours had run its course.
    • Moved away from Chicago.
    • Moved away from Chicago.
    • Traveling. Will be back in September.
    • Haven't been in over a year and have been there a few times. Interested in "occasional" hacker membership.
    • Amazing placce, hopes to be back home and reinstate membership.
    • Trying to cut back for next few month.
    • Insufficient funds.
  • RT
    • 2973 - Reimbursement for Arturo for kitchen things. Done.
    • 2990 - Dean's purchases from an auction. Triano approved. Total: $535 for a long list of items.
    • 2607 - In absence of Tool Cage Area Host, Board approves spending $200 for personal protective equipment.
  • New Business
    • Investigating hiring an Accountant / Bookkeeper to maintain QuickBooks
  • Old Business
    • Insurance Review
      • Increase of business property coverage from $24,000 to $77,850 will cost $487 annually.
      • Cameras are by the bar and need to be installed.

Board meeting closed at: 7:19 PM

Votes

  • Board approves spending $200 for personal protective equipment from Tool Cage budget. Passed unanimously.