Board Meeting Notes 2015-07-07

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Board Meeting Minutes
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Meeting Start: 7:39 PM

Attendance

  • Board Members
    • Ryan
    • Tom
    • Doorman Dave
    • Jenny
  • Other Members
    • Justin
    • Andrew
    • Steve

Agenda

  • read mail
  • Financial/membership report
  • Review the paypal and banking transactions.
  • Check money@pumpingstationone.org
  • Member leaving reason report
  • Check RT queue
  • Review Trello board, report progress made.
  • review complaints@pumpingstationone.org
  • check talk page for board meeting notes, see if any discussion on the agenda took place
  • new business
  • old business

New Business

Old Business

  • Account delegation
    • Chase
      • Need to make downtown trip with Derek. Will get Sevin a Chase card and add Ryan to account.
    • Doorman Dave setting up LastPass for account credential storage. Funds voted for this.
  • Ray to get business cards for Board members, and "generic" PS:One cards.
    • Business cards - Someone needs to pay for this. PEX card ordered for Ray, has not arrived.
  • Sevin may have a contact for a pro bono lawyer to work on reviewing our Bylaws.
    • Looks like the firm may be interested.
    • Sevin to inquire with our original pro bono lawyer on scope of current engagement before engaging new pro bono counsel.
  • Costco business membership
  • Insurance Review
    • Member feedback requested on 3 policies. Comments indicate Animal policy may need revision. Need to discuss
    • Cameras - Ryan spoke with insurance agent, got approval from underwriters, just need to buy and install. These are purchased, stored by the bar, awaiting install.
    • Increase of business property coverage from $24,000 to $77,850 will cost $487 annually.
    • Need to update waiver. Doorman Dave will take care of updating the liability waiver. Ryan will review it and send it to Dave.
  • Need to consider scheduling Area Host and Volunteer Authorizer review.
  • Billing landlord for his share of electricity
    • Sevin requested meter readings from the landlord for the electric bill so we can bill him for this.
  • Emergency Lights
    • Sevin says most are mounted to the walls. We need to hire an electrician to wire them.
  • T-shirt swag
    • Samples made. Buying some for people going to Maker Faires.
  • Investigating hiring an Accountant / Bookkeeper to maintain QuickBooks

Minutes

  • Mail: 2 Chase statements
  • Membership report:
    • Full members: 110
    • Starving hackers: 280
    • Total: 390
  • Financial report not given.
  • Member leaving reason report: Not given.
  • RT
    • 3060 - Wood shop reimbursement for Triano. Done.
    • 2607 - Order for ear protection and glasses. Assigned to Derek. Ear plugs have definitely been purchased, unsure on glasses.
    • 3055 - Jesse spending 1 member point as a dues refund.
  • New Business
    • Vote for accounting services. Passes unanimously.
  • Old Business
    • Insurance Review
      • Doorman Dave will install cameras if nobody beats him to it.
    • T-shirt swag
      • Holding off until next week. Resolution problems with logo.

Board meeting closed at: 7:51 PM

Votes

  • The Board votes to spend up to $4000 for accounting, bookkeeping, and tax preparation service. The Board empowers Derek to select an appropriate vendor or person.