Difference between revisions of "Board Meeting Notes 2013-12-17"

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{{Board Meeting Notes
 
{{Board Meeting Notes
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| Previous MM-DD-YYYY=12-10-2013
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| Previous YYYY-MM-DD=2013-12-10
 
| Current YY-MM-DD=12-17-2013
 
| Current YY-MM-DD=12-17-2013
−
| Next MM-DD-YYYY=01-07-2014
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| Next YYYY-MM-DD=2014-01-07
 
| YYYY=2013
 
| YYYY=2013
 
}}
 
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'''Board Members'''
 
'''Board Members'''
 +
* Eric
 +
* Farkas
 +
* Ed
 +
* Hailey
 +
* Bry
  
 
'''Other Members'''
 
'''Other Members'''
Line 31: Line 36:
 
* go over Trello
 
* go over Trello
  
−
===Trello things===
+
=== Trello things ===
  
 
==== New Business ====
 
==== New Business ====
Line 41: Line 46:
  
 
* Electric bill due 12/2, Farkas should have the info he needs from Eric by the time of the meeting
 
* Electric bill due 12/2, Farkas should have the info he needs from Eric by the time of the meeting
−
* [[Monica#Scanning | Monica]] now scans
+
* [[Konica Minolta Magicolor 1690 MF#Scanning|Monica]] now scans
 
* Getting SSL encrypted logins for the blog.
 
* Getting SSL encrypted logins for the blog.
−
** It would be a very bad idea to do domain logins for the Wordpress blog unless we are able to keep end to end encryption of username/password data. From what I gather, we would need to upgrade to a business account with Paigly (PS:1's hosted Wordpress vendor) in order to get this. I'd like a final yes or no on whether or not this is a route we want to go, and to either have this happen or get permission/access to make this happen. --[[User:Hef|Hef]] ([[User talk:Hef|talk]]) 13:13, 10 November 2013 (CST)
+
** It would be a very bad idea to do domain logins for the Wordpress blog unless we are able to keep end to end encryption of username/password data. From what I gather, we would need to upgrade to a business account with Paigly (PS:1's hosted Wordpress vendor) in order to get this. I'd like a final yes or no on whether or not this is a route we want to go, and to either have this happen or get permission/access to make this happen. --[[User:Hef|Hef]] ([[User talk:Hef|talk]]) 13:13, 10 November 2013 (CST)
 
** This has been on the todo list for three weeks. Let's make sure we actually get to this. --[[User:Bry|Bry]] ([[User talk:Bry|talk]]) 00:42, 30 November 2013 (CST)
 
** This has been on the todo list for three weeks. Let's make sure we actually get to this. --[[User:Bry|Bry]] ([[User talk:Bry|talk]]) 00:42, 30 November 2013 (CST)
  
Line 50: Line 55:
  
 
==== Minutes ====
 
==== Minutes ====
 +
* we got an insurance bill
 +
* steve went over financial report
 +
* we went over membership totals, gender ratios
 +
* we need to pay Anna for electronics for $900 she spent out of electronics budget- writing her a check tonight
 +
* member leaving report
 +
** moving
 +
** not actually leaving, just paying paypal manually
 +
* Trello financial things currently being worked on
 +
** paypal transactions
 +
** get budgets into quickbooks
 +
** create 2014 budget
 +
* Trello Ideas
 +
** Fix Amazon Payments -
 +
** Update Safe Space Agreement draft considering our comments and revision ideas -
 +
** follow up with Eric the grant writer? -
 +
** print sign and scan a new copy of secondary engagement letter from MWE (see mail RE: manufacturing establishment licensing) in eric's inbox -
 +
** Get 3 more RXS-3211 cameras or other superior Motion-JPEG capable cameras, install them. -
 +
** Acting on 501c3 -
 +
** Set up a paid job board. -
 +
** make a trello archiver (if we end up using this) -
 +
** Maybe get our money back from Chuhak and Tecson? -
 +
** audit ps1 member list and remove non-members from the list. -
 +
** post a sign by the thermostat and on the wiki requesting that people knock on the fire door to abbey in the loading dock for help with the heat. -
 +
** safety and stuff, read https://atrium.schoolfactory.org/spacefed/node/107867 -
 +
** Change our address everywhere (List of places here: https://atrium.schoolfactory.org/ps1/node/104580) -
 +
** inventory and ownership status of old landlord's stuff left on our side. -
 +
** Dwolla as a payment option? Some people hate paypal enough to not join. Don't do this if you can't set up a subscription in it. -
 +
** Address corporations using us as a cheap tool shop for their employees -
 +
** Macro in zoho to tell people they have points. -
 +
** Reimbursement forms? -
 +
** Training for how the law currently affects nonprofits for new boards? -
 +
** Audit shelf registry to affirm full member status -
 +
** 2 more picture frames for area host pictures -
 +
** Get pictures done for rest of area hosts -
 +
** Discuss: how should reimbursements for hackerspace projects work? -
 +
** leader board of existing member points - publically viewable -
 +
** Think about charging more for manual payments to offset the work. -
 +
** Think about safe for soda fund. -
 +
** Trademark PS1 -
 +
* Trello To Do
 +
** Equipment loan agreement -
 +
** Tool cage area host applications - ed and anna sent bry a list of potential duties for this position- we voted on it- and hailey will send out a notice for applicants
 +
** Spend up to $100 on fire extinguisher mounting stuff - no progress
 +
** Switch to Comcast for ISP - have hardware- in progress
 +
** Think about putting a hint about member points when people leave for financial reasons - mpved to ideas
 +
** Sue the old landlord - no progress
 +
** Non-paypal people tracked correctly in Zoho? - in progress (steve)
 +
** Contact Insurer about additional insured for landlord - our insurance will send the landlord our certificate of insurance
 +
** Approve $122.08 for shelves for safe - all present board members vote in favor of reimbursement
 +
** Bry proposes to give 2 member points each for Tucker, Z, and Bart for the mill - all present board members vote in favor
 +
** Reactivate paypal membership of [email protected] - steve did
 +
** Fix join page "for other people" information - for now people are emailing info@ to clarify that they are buying a gift
 +
* jerry L gets a membership point for teaching a class with 7+ people
  
−
==votes==
+
== votes ==
−
 
+
* present board voted unanimously to reimburse bry for shelves
−
====Membership Report====
+
* present board voted unanimously to approve list of duties for tool cage area host
−
 
+
* present board voted unanimously to give tucker, bart, and zlatlan 2 membership points for all the mill buying work
 +
==== Membership Report ====
 
* full members: 93
 
* full members: 93
 
* starving hackers: 191
 
* starving hackers: 191
Line 60: Line 119:
 
* total: 284
 
* total: 284
  
−
Meeting end: ??
+
Meeting end: 7:51

Latest revision as of 19:03, 29 March 2014


Board Meeting Minutes
<< Board Meeting Notes 2013-12-10 2013 Board Meetings Board Meeting Notes 2014-01-07 >>


Meeting start: 7:08 pm

Attendance

Board Members

  • Eric
  • Farkas
  • Ed
  • Hailey
  • Bry

Other Members


Agenda

  • read mail
  • Financial/membership report
  • Review the paypal and banking transactions.
  • Check the [email protected] inbox weekly.
  • Member leaving reason report
  • Review Trello board, report progress made.
  • review [email protected]
  • check talk page for board meeting notes, see if any discussion on the agenda took place
  • new business
  • old business
  • go over Trello

Trello things

New Business

  • Board vote: Change dues to be a bit more if you aren't using scheduled payments. This isn't a solidly figured out thing yet. Discuss.

Old Business

  • Electric bill due 12/2, Farkas should have the info he needs from Eric by the time of the meeting
  • Monica now scans
  • Getting SSL encrypted logins for the blog.
    • It would be a very bad idea to do domain logins for the Wordpress blog unless we are able to keep end to end encryption of username/password data. From what I gather, we would need to upgrade to a business account with Paigly (PS:1's hosted Wordpress vendor) in order to get this. I'd like a final yes or no on whether or not this is a route we want to go, and to either have this happen or get permission/access to make this happen. --Hef (talk) 13:13, 10 November 2013 (CST)
    • This has been on the todo list for three weeks. Let's make sure we actually get to this. --Bry (talk) 00:42, 30 November 2013 (CST)

Backburner

Minutes

  • we got an insurance bill
  • steve went over financial report
  • we went over membership totals, gender ratios
  • we need to pay Anna for electronics for $900 she spent out of electronics budget- writing her a check tonight
  • member leaving report
    • moving
    • not actually leaving, just paying paypal manually
  • Trello financial things currently being worked on
    • paypal transactions
    • get budgets into quickbooks
    • create 2014 budget
  • Trello Ideas
    • Fix Amazon Payments -
    • Update Safe Space Agreement draft considering our comments and revision ideas -
    • follow up with Eric the grant writer? -
    • print sign and scan a new copy of secondary engagement letter from MWE (see mail RE: manufacturing establishment licensing) in eric's inbox -
    • Get 3 more RXS-3211 cameras or other superior Motion-JPEG capable cameras, install them. -
    • Acting on 501c3 -
    • Set up a paid job board. -
    • make a trello archiver (if we end up using this) -
    • Maybe get our money back from Chuhak and Tecson? -
    • audit ps1 member list and remove non-members from the list. -
    • post a sign by the thermostat and on the wiki requesting that people knock on the fire door to abbey in the loading dock for help with the heat. -
    • safety and stuff, read https://atrium.schoolfactory.org/spacefed/node/107867 -
    • Change our address everywhere (List of places here: https://atrium.schoolfactory.org/ps1/node/104580) -
    • inventory and ownership status of old landlord's stuff left on our side. -
    • Dwolla as a payment option? Some people hate paypal enough to not join. Don't do this if you can't set up a subscription in it. -
    • Address corporations using us as a cheap tool shop for their employees -
    • Macro in zoho to tell people they have points. -
    • Reimbursement forms? -
    • Training for how the law currently affects nonprofits for new boards? -
    • Audit shelf registry to affirm full member status -
    • 2 more picture frames for area host pictures -
    • Get pictures done for rest of area hosts -
    • Discuss: how should reimbursements for hackerspace projects work? -
    • leader board of existing member points - publically viewable -
    • Think about charging more for manual payments to offset the work. -
    • Think about safe for soda fund. -
    • Trademark PS1 -
  • Trello To Do
    • Equipment loan agreement -
    • Tool cage area host applications - ed and anna sent bry a list of potential duties for this position- we voted on it- and hailey will send out a notice for applicants
    • Spend up to $100 on fire extinguisher mounting stuff - no progress
    • Switch to Comcast for ISP - have hardware- in progress
    • Think about putting a hint about member points when people leave for financial reasons - mpved to ideas
    • Sue the old landlord - no progress
    • Non-paypal people tracked correctly in Zoho? - in progress (steve)
    • Contact Insurer about additional insured for landlord - our insurance will send the landlord our certificate of insurance
    • Approve $122.08 for shelves for safe - all present board members vote in favor of reimbursement
    • Bry proposes to give 2 member points each for Tucker, Z, and Bart for the mill - all present board members vote in favor
    • Reactivate paypal membership of [email protected] - steve did
    • Fix join page "for other people" information - for now people are emailing info@ to clarify that they are buying a gift
  • jerry L gets a membership point for teaching a class with 7+ people

votes

  • present board voted unanimously to reimburse bry for shelves
  • present board voted unanimously to approve list of duties for tool cage area host
  • present board voted unanimously to give tucker, bart, and zlatlan 2 membership points for all the mill buying work

Membership Report

  • full members: 93
  • starving hackers: 191
  • friend:1
  • total: 284

Meeting end: 7:51

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