Difference between revisions of "Board Meeting Notes 2017-03-08"

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* Check RT queue
 
* Check RT queue
 
* New business
 
* New business
−
 
 
** CNC Area Host Applications
 
** CNC Area Host Applications
 
** Ken & Lyn membership
 
** Ken & Lyn membership
Line 51: Line 50:
 
** copyrighted materials
 
** copyrighted materials
 
** get Andrew bank access
 
** get Andrew bank access
−
***  
+
*** Simon
 
**Treasury items
 
**Treasury items
 
*** Amazon Business account and use of the role@ email accounts: Dean, Aushra and Shellie are still not setup on Amazon Business (which requires logging into the role email at least once).
 
*** Amazon Business account and use of the role@ email accounts: Dean, Aushra and Shellie are still not setup on Amazon Business (which requires logging into the role email at least once).
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* [[https://drive.google.com/drive/u/1/folders/0B2uz936ed_AzOHMtbnRVQ2x4Nms Special Project Folder]]
 
* [[https://drive.google.com/drive/u/1/folders/0B2uz936ed_AzOHMtbnRVQ2x4Nms Special Project Folder]]
 
* For adding members to the google group, maybe just reply to the directors-only list when they are done.
 
* For adding members to the google group, maybe just reply to the directors-only list when they are done.
 +
 +
====CNC Area Host Applications====
 +
* Vote to appoint Matt Keith as CNC area host passes
 +
* Vote to appoint Skylar as CNC Authorizer passes
 +
 +
===
 +
* Party planner and space ops positions
 +
** Creating a position to handle
 +
** Vote to create a Space Ops Area Host passes with full membership
 +
** Vote to name Ken as Space Ops Area Host passes
 +
* Vote to award Party Planner position a full member passes
 +
 +
** new main shop floorplan / kitchen expansion
 +
[[https://wiki.pumpingstationone.org/images/Hosted_area_map_interim.jpg Interim Area Map]]
 +
[[https://drive.google.com/file/d/0BxCkhnR2ZsJHaW9JUnVMUEpFSEU/view proposed area map 1/2017]]
 +
 +
 +
** Member concerns
 +
 +
 +
** next meeting date (recurring?)
 +
** New member guidance / onboarding committee
 +
** sharing special projects docs
 +
** using the task list in google sheets to offload all initial board tasks into consent agenda
 +
** process for following up on a complaint, questions to ask / info to gather, where to store info
 +
** the member site and whether we need to or how to switch systems
 +
** copyrighted materials
 +
** get Andrew bank access
 +
*** Simon
 +
**Treasury items
 +
*** Amazon Business account and use of the role@ email accounts: Dean, Aushra and Shellie are still not setup on Amazon Business (which requires logging into the role email at least once).
 +
***Aushra still needs to reimburse PS1 for accidental PEX charges before I can close the 2016 books and get it in front of our accountant to process our taxes.
 +
*** Eric Beauchamp needs to RT/justify/receipt one outstanding expense before closing 2016 books.
 +
** Tidy space and disposal
 
=== Old Business ===
 
=== Old Business ===
  
 
== Votes ==
 
== Votes ==

Revision as of 02:32, 9 March 2017


Board Meeting Minutes
<< Board Meeting Notes 2017-02-21 2017 Board Meetings Board Meeting Notes 2017-03-21 >>

Meeting Start:

Attendance

  • Board Members
    • Andrew
    • Carl
    • Simon
    • Ed
    • Jennie
    • Jonathan
  • Other Members

Agenda

  • Check talk page for board meeting notes, see if any discussion on the agenda took place
  • Consent Agenda
    • Approve previous minutes
    • Approve one member point for Will for game night [RT 6228]
    • Approve two member points for Ray for laser authorization [RT 6211]

[RT 6271]

    • Approve one member point for Steve for orientation [RT 6253]
    • Approve a member point for Jesse [6268]
  • Committee Reports
  • Read mail
  • Financial/membership report
  • Review the PayPal and banking transactions
  • Member leaving reason reports
  • Check RT queue
  • New business
    • CNC Area Host Applications
    • Ken & Lyn membership
    • Member concerns
    • new main shop floorplan / kitchen expansion
    • next meeting date (recurring?)
    • New member guidance / onboarding committee
    • sharing special projects docs
    • using the task list in google sheets to offload all initial board tasks into consent agenda
    • process for following up on a complaint, questions to ask / info to gather, where to store info
    • the member site and whether we need to or how to switch systems
    • copyrighted materials
    • get Andrew bank access
      • Simon
    • Treasury items
      • Amazon Business account and use of the role@ email accounts: Dean, Aushra and Shellie are still not setup on Amazon Business (which requires logging into the role email at least once).
      • Aushra still needs to reimburse PS1 for accidental PEX charges before I can close the 2016 books and get it in front of our accountant to process our taxes.
      • Eric Beauchamp needs to RT/justify/receipt one outstanding expense before closing 2016 books.
    • Tidy space and disposal


  • Old business
    • follow up on insurance changes
      • Jennie will talk to Karen tomorrow
    • follow up on lawyers for bylaws revision

Minutes

Discussion on previous minutes

Consent Agenda

  • Approve previous minutes
  • Approve one member point for Will for game night [RT 6228]
  • Approve two member points for Ray for laser authorization [RT 6211]

[RT 6271]

  • Approve one member point for Steve for orientation [RT 6253]
  • Approve a member point for Jesse [6268]
    • Consent Agenda passes unanimously


Committee Reports

Reports from Committees

  • DRC committee
  • Bylaws committee checkin

Mail

Financial Report

  • Chase Checking: $94,773.86
  • Chase Savings: $35,673.87
  • PEX: $6,615.17 ( $10,000 transfer to checking is in progress )
  • PayPal: $10,271.13

Membership Report

  • Starving Hackers: 302
  • Full Members: 131
  • Total Members: 433
  • Quorum: 44

Review the PayPal and banking transactions

Member Leaving Reason Reports

RT

New Business

Tracking Board Tasks

CNC Area Host Applications

  • Vote to appoint Matt Keith as CNC area host passes
  • Vote to appoint Skylar as CNC Authorizer passes

=

  • Party planner and space ops positions
    • Creating a position to handle
    • Vote to create a Space Ops Area Host passes with full membership
    • Vote to name Ken as Space Ops Area Host passes
  • Vote to award Party Planner position a full member passes
    • new main shop floorplan / kitchen expansion

[Interim Area Map] [proposed area map 1/2017]


    • Member concerns


    • next meeting date (recurring?)
    • New member guidance / onboarding committee
    • sharing special projects docs
    • using the task list in google sheets to offload all initial board tasks into consent agenda
    • process for following up on a complaint, questions to ask / info to gather, where to store info
    • the member site and whether we need to or how to switch systems
    • copyrighted materials
    • get Andrew bank access
      • Simon
    • Treasury items
      • Amazon Business account and use of the role@ email accounts: Dean, Aushra and Shellie are still not setup on Amazon Business (which requires logging into the role email at least once).
      • Aushra still needs to reimburse PS1 for accidental PEX charges before I can close the 2016 books and get it in front of our accountant to process our taxes.
      • Eric Beauchamp needs to RT/justify/receipt one outstanding expense before closing 2016 books.
    • Tidy space and disposal

Old Business

Votes

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