Difference between revisions of "Board Meeting Notes 2020-01-07"
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}} | }} | ||
− | Meeting Start: | + | Meeting Start: 7 |
== Attendance == | == Attendance == | ||
* Board Members | * Board Members | ||
+ | ** Paul OCampo | ||
+ | ** Molly Adamski | ||
+ | ** Max Rashes | ||
+ | ** David Earle | ||
* Other Members | * Other Members | ||
+ | ** Andrew C | ||
+ | ** Aaron | ||
+ | ** Andrew M | ||
+ | ** Alex B | ||
== Agenda == | == Agenda == | ||
− | * | + | * Minutes and Agenda Approval |
− | |||
** Last meeting minutes = https://wiki.pumpingstationone.org/Board_Meeting_Notes_2019-12-17 | ** Last meeting minutes = https://wiki.pumpingstationone.org/Board_Meeting_Notes_2019-12-17 | ||
− | |||
* Committee Reports | * Committee Reports | ||
* Read mail | * Read mail | ||
Line 27: | Line 33: | ||
* Old business | * Old business | ||
− | == Minutes | + | === Minutes and Agenda Approval === |
− | + | * Minutes approved 3:0:1 | |
− | + | * Consent Agenda - None | |
− | |||
− | |||
=== Committee Reports === | === Committee Reports === | ||
Reports from [[Committees]] | Reports from [[Committees]] | ||
+ | |||
+ | * General Ops | ||
+ | ** Did a Red Tickets Blitz | ||
+ | ** Starting to work on Catwalk | ||
+ | *** Earle - Its sagging - Ops team to Investigate | ||
+ | *** Brian’s dad found it | ||
+ | ** Budget is over, to discuss later | ||
+ | *** Andrew C - Lighting may be the thing to drop - General area only has consumables to reallocate it over to ops team | ||
+ | *** Andrew M - Started evaluating the lights, but came to do we want a 5 year savings or a quick fix. | ||
+ | *** Ops goal to cut a couple grand | ||
+ | * MMT | ||
+ | ** Scholarships | ||
+ | ** Staffing Report | ||
+ | *** Andrew C interested in being a Team Lead | ||
+ | *** Two other applicants to the team in general | ||
+ | *** Vote to make Andrew C Team Lead - 4:0:0 | ||
+ | * DRC | ||
+ | ** Working on a few cases | ||
+ | ** Team to be the same break down of board members to not accurate | ||
+ | ** to wait till election to decide | ||
=== Mail === | === Mail === | ||
+ | * We were approved for a loan | ||
=== Financial Report === | === Financial Report === | ||
+ | * NO Treasurer, Max to get these values. | ||
* '''Chase Checking:''' | * '''Chase Checking:''' | ||
* '''Chase Savings:''' | * '''Chase Savings:''' | ||
Line 47: | Line 73: | ||
=== Membership Report === | === Membership Report === | ||
− | * '''Number of Members:''' | + | * '''Number of Members: 547''' |
− | * '''Quorum:''' | + | * '''Quorum: 54''' |
=== Review the PayPal and banking transactions === | === Review the PayPal and banking transactions === | ||
+ | * None | ||
=== Member Leaving Reason Reports === | === Member Leaving Reason Reports === | ||
+ | * Email should be sent to Members after they leave | ||
+ | * Will receive feedback in the future | ||
+ | * Go to president email | ||
=== Freshdesk === | === Freshdesk === | ||
+ | * Shoutout to Carl and Jennie for Killing 100s of tickets! | ||
+ | |||
+ | === Old Business === | ||
+ | |||
+ | * WA/Stripe Issue - Unresolved | ||
+ | ** Two month people didn’t get recurring payments | ||
+ | ** Molly made a way to track these issues | ||
+ | * Technology Team Review - outline complete, need board approval and to prepare application form | ||
+ | ** Pushed to Next Meeting | ||
+ | * New Small Metals area host needed | ||
+ | ** Alex asked for a list of duties from Aushra | ||
+ | ** Alex to post it on the google groups asking for applicants | ||
=== New Business === | === New Business === | ||
− | *STAX-1 sales tax exemption application status | + | * STAX-1 sales tax exemption application status |
− | *Tax status | + | ** Was applied for in 2017, we are not qualified for this |
− | *Budget Review | + | * Tax status |
+ | ** In the mail from last year | ||
+ | ** Jennie and Carl have this years in progress | ||
+ | ** Accountant named Mike Riggs | ||
+ | * Treasurer plans / QuickBooks status | ||
+ | * Budget Review | ||
+ | ** David Earle to be the point person on the Budget | ||
** Action Items - per Slack and Email | ** Action Items - per Slack and Email | ||
+ | ** Discrepancies | ||
+ | *** We projected fewer members which led to it looking lower | ||
+ | *** We also have more volunteers | ||
+ | *** Earle to look at it | ||
** Area Budgets Review | ** Area Budgets Review | ||
** Fiscal Big Picture Review | ** Fiscal Big Picture Review | ||
− | * | + | * Board communication and scheduling - decide what platform(s) we will use to discuss issues |
+ | ** Slack to be used as main source of communication | ||
+ | ** Molly to send out scheduling list for us to know when we are all free | ||
+ | * Officers expectations | ||
+ | ** Some officers not interested in slack, we want to harden communication channels | ||
+ | ** to be discussed at another meeting | ||
+ | * What do the cleaners do? - Earle | ||
+ | ** Andrew C, sweeping/toilets/tables. Board should meet with them | ||
− | == | + | * Volunteer appreciation party planning |
+ | ** Volunteers to go to Metropolis Brewing, late Jan-Early Feb. Broad all volunteers. | ||
+ | * Michael Skilton - Consider making PRS a hosted area (see discussion tab on this wiki page) | ||
+ | ** Sponsored projects policy rather than moving to an area? | ||
+ | ** Andrew C - I have never seen a ticket for this | ||
+ | ** To have a discussion with all this - Max | ||
+ | * Schedule budget overview meeting | ||
+ | |||
+ | == Votes == | ||
+ | * Minutes approved 3:0:1 | ||
+ | * Vote to make Andrew C MMT Team Lead - 4:0:0 | ||
+ | * Approval of scholarship recipients - 4:0:0 | ||
− | |||
− | |||
− | == | + | == Action Items == |
+ | * Earle | ||
+ | ** Owns Budget, to be in votable state by Next board meeting | ||
+ | *Molly | ||
+ | ** Email out schedule | ||
+ | ** Sharing folder about the stripe discrepancies | ||
+ | * Sky | ||
+ | ** Email setup for David | ||
+ | ** David to get on Freshdesk/Wild Apricot | ||
+ | * Max | ||
+ | ** update treasury info in the minutes | ||
+ | ** Power racing series follow | ||
+ | * Paul | ||
+ | ** Contact cleaning staff to decide what we want | ||
+ | ** Notify new Authorizers |
Latest revision as of 03:46, 8 January 2020
Board Meeting Minutes | ||
---|---|---|
<< Board Meeting Notes 2019-12-17 | 2020 Board Meetings | Board Meeting Notes 2020-01-21 >> |
Meeting Start: 7
Attendance
- Board Members
- Paul OCampo
- Molly Adamski
- Max Rashes
- David Earle
- Other Members
- Andrew C
- Aaron
- Andrew M
- Alex B
Agenda
- Minutes and Agenda Approval
- Last meeting minutes = https://wiki.pumpingstationone.org/Board_Meeting_Notes_2019-12-17
- Committee Reports
- Read mail
- Financial/membership report
- Review the PayPal and banking transactions
- Member leaving reason reports
- Check RT queue
- New business
- Old business
Minutes and Agenda Approval
- Minutes approved 3:0:1
- Consent Agenda - None
Committee Reports
Reports from Committees
- General Ops
- Did a Red Tickets Blitz
- Starting to work on Catwalk
- Earle - Its sagging - Ops team to Investigate
- Brian’s dad found it
- Budget is over, to discuss later
- Andrew C - Lighting may be the thing to drop - General area only has consumables to reallocate it over to ops team
- Andrew M - Started evaluating the lights, but came to do we want a 5 year savings or a quick fix.
- Ops goal to cut a couple grand
- MMT
- Scholarships
- Staffing Report
- Andrew C interested in being a Team Lead
- Two other applicants to the team in general
- Vote to make Andrew C Team Lead - 4:0:0
- DRC
- Working on a few cases
- Team to be the same break down of board members to not accurate
- to wait till election to decide
- We were approved for a loan
Financial Report
- NO Treasurer, Max to get these values.
- Chase Checking:
- Chase Savings:
- PEX:
- PayPal:
Membership Report
- Number of Members: 547
- Quorum: 54
Review the PayPal and banking transactions
- None
Member Leaving Reason Reports
- Email should be sent to Members after they leave
- Will receive feedback in the future
- Go to president email
Freshdesk
- Shoutout to Carl and Jennie for Killing 100s of tickets!
Old Business
- WA/Stripe Issue - Unresolved
- Two month people didn’t get recurring payments
- Molly made a way to track these issues
- Technology Team Review - outline complete, need board approval and to prepare application form
- Pushed to Next Meeting
- New Small Metals area host needed
- Alex asked for a list of duties from Aushra
- Alex to post it on the google groups asking for applicants
New Business
- STAX-1 sales tax exemption application status
- Was applied for in 2017, we are not qualified for this
- Tax status
- In the mail from last year
- Jennie and Carl have this years in progress
- Accountant named Mike Riggs
- Treasurer plans / QuickBooks status
- Budget Review
- David Earle to be the point person on the Budget
- Action Items - per Slack and Email
- Discrepancies
- We projected fewer members which led to it looking lower
- We also have more volunteers
- Earle to look at it
- Area Budgets Review
- Fiscal Big Picture Review
- Board communication and scheduling - decide what platform(s) we will use to discuss issues
- Slack to be used as main source of communication
- Molly to send out scheduling list for us to know when we are all free
- Officers expectations
- Some officers not interested in slack, we want to harden communication channels
- to be discussed at another meeting
- What do the cleaners do? - Earle
- Andrew C, sweeping/toilets/tables. Board should meet with them
- Volunteer appreciation party planning
- Volunteers to go to Metropolis Brewing, late Jan-Early Feb. Broad all volunteers.
- Michael Skilton - Consider making PRS a hosted area (see discussion tab on this wiki page)
- Sponsored projects policy rather than moving to an area?
- Andrew C - I have never seen a ticket for this
- To have a discussion with all this - Max
- Schedule budget overview meeting
Votes
- Minutes approved 3:0:1
- Vote to make Andrew C MMT Team Lead - 4:0:0
- Approval of scholarship recipients - 4:0:0
Action Items
- Earle
- Owns Budget, to be in votable state by Next board meeting
- Molly
- Email out schedule
- Sharing folder about the stripe discrepancies
- Sky
- Email setup for David
- David to get on Freshdesk/Wild Apricot
- Max
- update treasury info in the minutes
- Power racing series follow
- Paul
- Contact cleaning staff to decide what we want
- Notify new Authorizers