Difference between revisions of "Board Meeting Notes 2017-03-08"
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(Created page with "{{Board Meeting Notes | Previous YYYY-MM-DD=2017-02-21 | Next YYYY-MM-DD=2017-03-21 | YYYY=2017 }} Meeting Start: == Attendance == * Board Members ** * Other Members ** =...") |
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Line 9: | Line 9: | ||
== Attendance == | == Attendance == | ||
* Board Members | * Board Members | ||
− | ** | + | ** Andrew |
+ | ** Carl | ||
+ | ** Simon | ||
+ | ** Ed | ||
+ | ** Jennie | ||
+ | ** Jonathan | ||
* Other Members | * Other Members | ||
Line 18: | Line 23: | ||
* Check talk page for board meeting notes, see if any discussion on the agenda took place | * Check talk page for board meeting notes, see if any discussion on the agenda took place | ||
* Consent Agenda | * Consent Agenda | ||
+ | ** Approve previous minutes | ||
+ | ** Approve one member point for Will for game night [[https://rt.pumpingstationone.org/Ticket/Display.html?id=6228 RT 6228]] | ||
+ | ** Approve two member points for Ray for laser authorization [[https://rt.pumpingstationone.org/Ticket/Display.html?id=6211 RT 6211]] | ||
+ | [[https://rt.pumpingstationone.org/Ticket/Display.html?id=6271 RT 6271]] | ||
+ | ** Approve one member point for Steve for orientation [[https://rt.pumpingstationone.org/Ticket/Display.html?id=6253 RT 6253]] | ||
+ | ** Approve a member point for Jesse [[https://rt.pumpingstationone.org/Ticket/Display.html?id=6268 6268]] | ||
+ | |||
* Committee Reports | * Committee Reports | ||
* Read mail | * Read mail | ||
Line 26: | Line 38: | ||
* New business | * New business | ||
** CNC Area Host Applications | ** CNC Area Host Applications | ||
+ | ** Ken & Lyn membership | ||
+ | ** Member concerns | ||
+ | ** new main shop floorplan / kitchen expansion | ||
+ | |||
+ | ** next meeting date (recurring?) | ||
+ | ** New member guidance / onboarding committee | ||
+ | ** sharing special projects docs | ||
+ | ** using the task list in google sheets to offload all initial board tasks into consent agenda | ||
+ | ** process for following up on a complaint, questions to ask / info to gather, where to store info | ||
+ | ** the member site and whether we need to or how to switch systems | ||
+ | ** copyrighted materials | ||
+ | ** get Andrew bank access | ||
+ | *** Brian and Simon to work on getting Andrew bank access. Are we changing banks? | ||
+ | **Treasury items | ||
+ | *** Amazon Business account and use of the role@ email accounts: Dean, Aushra and Shellie are still not setup on Amazon Business (which requires logging into the role email at least once). | ||
+ | ***Aushra still needs to reimburse PS1 for accidental PEX charges before I can close the 2016 books and get it in front of our accountant to process our taxes. | ||
+ | *** Eric Beauchamp needs to RT/justify/receipt one outstanding expense before closing 2016 books. | ||
+ | ** Tidy space and disposal | ||
* Old business | * Old business | ||
+ | ** follow up on insurance changes | ||
+ | *** Jennie will talk to Karen tomorrow | ||
+ | ** follow up on lawyers for bylaws revision | ||
== Minutes == | == Minutes == | ||
Line 35: | Line 68: | ||
* Approve previous minutes | * Approve previous minutes | ||
* Approve one member point for Will for game night [[https://rt.pumpingstationone.org/Ticket/Display.html?id=6228 RT 6228]] | * Approve one member point for Will for game night [[https://rt.pumpingstationone.org/Ticket/Display.html?id=6228 RT 6228]] | ||
− | * Approve | + | * Approve two member points for Ray for laser authorization [[https://rt.pumpingstationone.org/Ticket/Display.html?id=6211 RT 6211]] |
+ | [[https://rt.pumpingstationone.org/Ticket/Display.html?id=6271 RT 6271]] | ||
+ | * Approve one member point for Steve for orientation [[https://rt.pumpingstationone.org/Ticket/Display.html?id=6253 RT 6253]] | ||
+ | * Approve a member point for Jesse [[https://rt.pumpingstationone.org/Ticket/Display.html?id=6268 6268]] | ||
+ | |||
+ | ** Consent Agenda passes unanimously | ||
Line 41: | Line 79: | ||
Reports from [[Committees]] | Reports from [[Committees]] | ||
+ | |||
+ | * DRC committee | ||
+ | * Bylaws committee checkin | ||
=== Mail === | === Mail === | ||
=== Financial Report === | === Financial Report === | ||
− | * '''Chase Checking:''' | + | * '''Chase Checking: $94,773.86''' |
− | * '''Chase Savings:''' | + | * '''Chase Savings: $35,673.87''' |
− | * '''PEX:''' | + | * '''PEX: $6,615.17 ( $10,000 transfer to checking is in progress )''' |
− | * '''PayPal:''' | + | * '''PayPal: $10,271.13''' |
=== Membership Report === | === Membership Report === | ||
− | * '''Starving Hackers:''' | + | * '''Starving Hackers: 302''' |
− | * '''Full Members:''' | + | * '''Full Members: 131''' |
− | * '''Total Members:''' | + | * '''Total Members: 433''' |
− | * '''Quorum:''' | + | * '''Quorum: 44''' |
=== Review the PayPal and banking transactions === | === Review the PayPal and banking transactions === | ||
Line 63: | Line 104: | ||
=== New Business === | === New Business === | ||
+ | |||
+ | ==== Tracking Board Tasks ==== | ||
+ | * [[https://docs.google.com/spreadsheets/d/1s_OU-Tv6DaGfzqpRdVyodrFOwidvMhsNWiL-0ScXHiE/edit#gid=0 2017 Board meeting task lists]] | ||
+ | ** To track recurring tasks owned by the board of directors | ||
+ | * [[https://drive.google.com/drive/u/1/folders/0B2uz936ed_AzOHMtbnRVQ2x4Nms Special Project Folder]] | ||
+ | * For adding members to the google group, maybe just reply to the directors-only list when they are done. | ||
+ | |||
+ | ====CNC Area Host Applications==== | ||
+ | * Vote to appoint Matt Keith as CNC area host passes | ||
+ | * Vote to appoint Skylar as CNC Authorizer passes | ||
+ | |||
+ | ====Party planner and space ops positions==== | ||
+ | ** Creating a position to handle | ||
+ | ** Vote to create a Space Ops Area Host passes with full membership | ||
+ | ** Vote to name Ken as Space Ops Area Host passes | ||
+ | * Vote to award Party Planner position a full member passes | ||
+ | |||
+ | ====new main shop floorplan / kitchen expansion==== | ||
+ | * There is discussion by the kitchen area host and interested parties about moving the map | ||
+ | * The board is in charge of determining where hosted areas are per [[Area_Hosts_and_Volunteer_Positions_Policy]] | ||
+ | * [[https://wiki.pumpingstationone.org/images/Hosted_area_map_interim.jpg Interim Area Map]] is the current approved area map | ||
+ | * [[https://drive.google.com/open?id=0Bwr1Vyj8aFpEbFZ2R2ltanduRVE Small Metals Map]] | ||
+ | * Skilton's draft map: [[https://drive.google.com/file/d/0BxCkhnR2ZsJHaW9JUnVMUEpFSEU/view proposed area map 1/2017]] | ||
+ | ** Small metals is not in the place that is marked on this (or any) map | ||
+ | * Lockers and scaffolding in/next to small metals needs to move to general area | ||
+ | * Proposed: approve an updated draft map with small metals added where it currently sits in reality | ||
+ | ** Andrew will talk to Skilton to get the original map file and update the area map for a board vote. | ||
+ | |||
+ | ====Member concerns==== | ||
+ | ...were discussed in a closed meeting | ||
=== Old Business === | === Old Business === | ||
+ | ** follow up on insurance changes | ||
+ | *** Jennie will talk to Karen tomorrow | ||
+ | ** follow up on lawyers for bylaws revision | ||
== Votes == | == Votes == |
Latest revision as of 03:33, 9 March 2017
Board Meeting Minutes | ||
---|---|---|
<< Board Meeting Notes 2017-02-21 | 2017 Board Meetings | Board Meeting Notes 2017-03-21 >> |
Meeting Start:
Attendance
- Board Members
- Andrew
- Carl
- Simon
- Ed
- Jennie
- Jonathan
- Other Members
Agenda
- Check talk page for board meeting notes, see if any discussion on the agenda took place
- Consent Agenda
[RT 6271]
- Committee Reports
- Read mail
- Financial/membership report
- Review the PayPal and banking transactions
- Member leaving reason reports
- Check RT queue
- New business
- CNC Area Host Applications
- Ken & Lyn membership
- Member concerns
- new main shop floorplan / kitchen expansion
- next meeting date (recurring?)
- New member guidance / onboarding committee
- sharing special projects docs
- using the task list in google sheets to offload all initial board tasks into consent agenda
- process for following up on a complaint, questions to ask / info to gather, where to store info
- the member site and whether we need to or how to switch systems
- copyrighted materials
- get Andrew bank access
- Brian and Simon to work on getting Andrew bank access. Are we changing banks?
- Treasury items
- Amazon Business account and use of the role@ email accounts: Dean, Aushra and Shellie are still not setup on Amazon Business (which requires logging into the role email at least once).
- Aushra still needs to reimburse PS1 for accidental PEX charges before I can close the 2016 books and get it in front of our accountant to process our taxes.
- Eric Beauchamp needs to RT/justify/receipt one outstanding expense before closing 2016 books.
- Tidy space and disposal
- Old business
- follow up on insurance changes
- Jennie will talk to Karen tomorrow
- follow up on lawyers for bylaws revision
- follow up on insurance changes
Minutes
Discussion on previous minutes
Consent Agenda
- Approve previous minutes
- Approve one member point for Will for game night [RT 6228]
- Approve two member points for Ray for laser authorization [RT 6211]
[RT 6271]
- Approve one member point for Steve for orientation [RT 6253]
- Approve a member point for Jesse [6268]
- Consent Agenda passes unanimously
Committee Reports
Reports from Committees
- DRC committee
- Bylaws committee checkin
Financial Report
- Chase Checking: $94,773.86
- Chase Savings: $35,673.87
- PEX: $6,615.17 ( $10,000 transfer to checking is in progress )
- PayPal: $10,271.13
Membership Report
- Starving Hackers: 302
- Full Members: 131
- Total Members: 433
- Quorum: 44
Review the PayPal and banking transactions
Member Leaving Reason Reports
RT
New Business
Tracking Board Tasks
- [2017 Board meeting task lists]
- To track recurring tasks owned by the board of directors
- [Special Project Folder]
- For adding members to the google group, maybe just reply to the directors-only list when they are done.
CNC Area Host Applications
- Vote to appoint Matt Keith as CNC area host passes
- Vote to appoint Skylar as CNC Authorizer passes
Party planner and space ops positions
- Creating a position to handle
- Vote to create a Space Ops Area Host passes with full membership
- Vote to name Ken as Space Ops Area Host passes
- Vote to award Party Planner position a full member passes
new main shop floorplan / kitchen expansion
- There is discussion by the kitchen area host and interested parties about moving the map
- The board is in charge of determining where hosted areas are per Area_Hosts_and_Volunteer_Positions_Policy
- [Interim Area Map] is the current approved area map
- [Small Metals Map]
- Skilton's draft map: [proposed area map 1/2017]
- Small metals is not in the place that is marked on this (or any) map
- Lockers and scaffolding in/next to small metals needs to move to general area
- Proposed: approve an updated draft map with small metals added where it currently sits in reality
- Andrew will talk to Skilton to get the original map file and update the area map for a board vote.
Member concerns
...were discussed in a closed meeting
Old Business
- follow up on insurance changes
- Jennie will talk to Karen tomorrow
- follow up on lawyers for bylaws revision
- follow up on insurance changes