Difference between revisions of "Board Meeting Notes 2016-06-21"
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Line 9: | Line 9: | ||
== Attendance == | == Attendance == | ||
* Board Members | * Board Members | ||
− | ** | + | ** Justin |
+ | ** Lyn | ||
+ | ** Brian | ||
+ | ** Michael | ||
+ | ** Simon | ||
* Other Members | * Other Members | ||
− | ** | + | ** Ken |
== Agenda == | == Agenda == | ||
Line 36: | Line 40: | ||
=== Consent Agenda === | === Consent Agenda === | ||
+ | |||
+ | * Passed unanimously | ||
=== Committee Reports === | === Committee Reports === | ||
Reports from [[Committees]] | Reports from [[Committees]] | ||
+ | |||
+ | * Safety committee | ||
+ | ** Waiting to occupy space | ||
+ | |||
+ | * Space Planning Committee | ||
+ | ** Has not met in past two weeks | ||
+ | ** Unclear if they will need a vote for funds above the $5,000 already allocated | ||
+ | *** Money is allocated for Board to spend | ||
+ | ** A vote has been drafted | ||
+ | |||
+ | * Bylaws Committee | ||
+ | ** Committee has been combining bylaws with MWE bylaws (law firm version) | ||
+ | ** Will send board work in progress for our next meeting (July 5th) | ||
+ | *** Challenging sections may not be ready by then | ||
=== Mail === | === Mail === | ||
+ | * No mail | ||
=== Financial Report === | === Financial Report === | ||
Line 48: | Line 69: | ||
* '''PEX:''' $11,460.79 | * '''PEX:''' $11,460.79 | ||
* '''PayPal:''' $10,215.33 | * '''PayPal:''' $10,215.33 | ||
+ | * Donation boxes: | ||
+ | ** CNC: $57.06 | ||
+ | ** Cold metals: $6.25 | ||
+ | ** Electronics: $25 | ||
+ | ** Hot Metals: $5 | ||
+ | |||
+ | ===Financial Transactions=== | ||
+ | * Check to Alison Stanton for $400 for Ally Skills Workshop | ||
+ | * Gas, cleaning, comcast payments sent | ||
+ | * We double reimbursed Eric Beauchamp due to RT wackiness. Still need to get that returned. | ||
+ | * Still behind on receipts from some area hosts | ||
+ | ** Ron is excellent at submitting receipts, Shae is all caught up | ||
+ | * No invoice yet for AC repair | ||
=== Membership Report === | === Membership Report === | ||
− | * '''Starving Hackers:''' | + | * '''Starving Hackers:''' 288 |
− | * '''Full Members:''' | + | * '''Full Members:''' 114 |
− | * '''Total Members:''' | + | * '''Total Members:''' 403 |
− | * '''Quorum:''' | + | * '''Quorum:''' 38 |
=== Member Leaving Reason Reports === | === Member Leaving Reason Reports === | ||
+ | * Some accidental leaving | ||
+ | * Had trouble getting here | ||
+ | * Didn't come enough, schedule too busy | ||
+ | * Moved to Colorado, now a friend of PS1 | ||
+ | * Canceled cards, will be back soon | ||
+ | * Did not use enough | ||
=== RT === | === RT === | ||
+ | * [https://rt.pumpingstationone.org/Ticket/Display.html?id=4826 4826] Chase fees in triplicate: | ||
+ | ** Chase says, because we have two signers, there are two monthly fees | ||
+ | ** Can we remove ACH from one signer? | ||
+ | ** Can delegate from one account, but there are limitations | ||
+ | ** Brian talked to some other banks, will continue to research other banks | ||
+ | *** List of credit unions that might be good choices [http://credit-unions.credio.com/l/224/Alliant | ||
+ | ** Simon to remove ACH from Secretary account; all ACH payments go through president account | ||
+ | |||
+ | * [https://rt.pumpingstationone.org/Ticket/Display.html?id=4821 4821] | ||
+ | ** Request for member point for Priscilla for sewing classes | ||
+ | ** She's canceled her membership, moving back to FL | ||
+ | ** Passes unanimously | ||
+ | ** Michael will award point to Priscilla and ask Dean to contact Priscilla | ||
+ | |||
+ | * [https://rt.pumpingstationone.org/Ticket/Display.html?id=4813 4813] Request for Gerald and Shelly points | ||
+ | ** Member point for Gerald for buccaneer's galley | ||
+ | ** Approved unanimously | ||
+ | |||
=== New Business === | === New Business === | ||
+ | * Cleaning Company | ||
+ | ** We have a quote that includes the new space, estimate of $180 / week for cleaning (includes $20 discount) | ||
+ | ** Brian will put together a vote | ||
+ | ** Use [[https://wiki.pumpingstationone.org/Vote_to_Get_Cleaning_Service]] as template | ||
+ | |||
+ | * Woodshop Area Host | ||
+ | ** Applications were open for a short period due to the timing of board | ||
+ | ** Congratulations to Eric Beauchamp, new woodshop area host | ||
+ | |||
+ | * Area Hosts Review | ||
+ | ** Justin having status conversations with current area hosts | ||
+ | *** Add to the agenda (and area host agreement) to encourage area hosts to appoint tidy space people | ||
+ | ** Review will start at next board meeting, July 5th | ||
+ | ** Volunteer authorizers will happen after review is complete | ||
+ | |||
+ | * RT #4822 Arturo inquiring about outside vendors. | ||
+ | ** Not a matter for the board, should be voted on by members | ||
+ | |||
+ | * Members receiving mail at the space. Should we take any action? | ||
+ | ** Not an issue for the board, if it will be an official policy, it should be a vote | ||
+ | |||
+ | * Michael will handle lighting situation if the vote passes | ||
+ | |||
+ | * For next time: | ||
+ | ** Animals, Events, Alcohol Policy review | ||
+ | ** At some point: mid-year check-in and goals for the rest of the year | ||
=== Old Business === | === Old Business === | ||
+ | * Insurance for new space | ||
+ | ** Insurance company has agreed to expand coverage, retroactive to June 1, they still need to send us an invoice | ||
+ | |||
+ | * Business cards | ||
+ | ** | ||
+ | |||
+ | ===Todos=== | ||
+ | *Justin to give Brian a check | ||
== Votes == | == Votes == |
Revision as of 02:34, 22 June 2016
Board Meeting Minutes | ||
---|---|---|
<< Board Meeting Notes 2016-06-07 | 2016 Board Meetings | Board Meeting Notes 2016-07-05 >> |
Meeting Start:
Attendance
- Board Members
- Justin
- Lyn
- Brian
- Michael
- Simon
- Other Members
- Ken
Agenda
- Check talk page for board meeting notes, see if any discussion on the agenda took place
- Consent Agenda
- Committee Reports
- Read mail
- Financial/membership report
- Review the PayPal and banking transactions
- Member leaving reason reports
- Check RT queue
- New business
- Woodshop Area Host
- RT #4822 Arturo inquiring about outside vendors.
- Members receiving mail at the space. Should we take any action?
- Business cards
- Old business
Minutes
Discussion on previous minutes
Consent Agenda
- Passed unanimously
Committee Reports
Reports from Committees
- Safety committee
- Waiting to occupy space
- Space Planning Committee
- Has not met in past two weeks
- Unclear if they will need a vote for funds above the $5,000 already allocated
- Money is allocated for Board to spend
- A vote has been drafted
- Bylaws Committee
- Committee has been combining bylaws with MWE bylaws (law firm version)
- Will send board work in progress for our next meeting (July 5th)
- Challenging sections may not be ready by then
- No mail
Financial Report
- Chase Checking: $67,452.20
- Chase Savings: $73,652.05
- PEX: $11,460.79
- PayPal: $10,215.33
- Donation boxes:
- CNC: $57.06
- Cold metals: $6.25
- Electronics: $25
- Hot Metals: $5
Financial Transactions
- Check to Alison Stanton for $400 for Ally Skills Workshop
- Gas, cleaning, comcast payments sent
- We double reimbursed Eric Beauchamp due to RT wackiness. Still need to get that returned.
- Still behind on receipts from some area hosts
- Ron is excellent at submitting receipts, Shae is all caught up
- No invoice yet for AC repair
Membership Report
- Starving Hackers: 288
- Full Members: 114
- Total Members: 403
- Quorum: 38
Member Leaving Reason Reports
- Some accidental leaving
- Had trouble getting here
- Didn't come enough, schedule too busy
- Moved to Colorado, now a friend of PS1
- Canceled cards, will be back soon
- Did not use enough
RT
- 4826 Chase fees in triplicate:
- Chase says, because we have two signers, there are two monthly fees
- Can we remove ACH from one signer?
- Can delegate from one account, but there are limitations
- Brian talked to some other banks, will continue to research other banks
- List of credit unions that might be good choices [http://credit-unions.credio.com/l/224/Alliant
- Simon to remove ACH from Secretary account; all ACH payments go through president account
- 4821
- Request for member point for Priscilla for sewing classes
- She's canceled her membership, moving back to FL
- Passes unanimously
- Michael will award point to Priscilla and ask Dean to contact Priscilla
- 4813 Request for Gerald and Shelly points
- Member point for Gerald for buccaneer's galley
- Approved unanimously
New Business
- Cleaning Company
- We have a quote that includes the new space, estimate of $180 / week for cleaning (includes $20 discount)
- Brian will put together a vote
- Use [[1]] as template
- Woodshop Area Host
- Applications were open for a short period due to the timing of board
- Congratulations to Eric Beauchamp, new woodshop area host
- Area Hosts Review
- Justin having status conversations with current area hosts
- Add to the agenda (and area host agreement) to encourage area hosts to appoint tidy space people
- Review will start at next board meeting, July 5th
- Volunteer authorizers will happen after review is complete
- Justin having status conversations with current area hosts
- RT #4822 Arturo inquiring about outside vendors.
- Not a matter for the board, should be voted on by members
- Members receiving mail at the space. Should we take any action?
- Not an issue for the board, if it will be an official policy, it should be a vote
- Michael will handle lighting situation if the vote passes
- For next time:
- Animals, Events, Alcohol Policy review
- At some point: mid-year check-in and goals for the rest of the year
Old Business
- Insurance for new space
- Insurance company has agreed to expand coverage, retroactive to June 1, they still need to send us an invoice
- Business cards
Todos
- Justin to give Brian a check