Difference between revisions of "Board Meeting Notes 2014-07-01"

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{{Board Meeting Notes
 
{{Board Meeting Notes
 
| Previous YYYY-MM-DD= 2014-06-24
 
| Previous YYYY-MM-DD= 2014-06-24
−
| Next YYYY-MM-DD= 2014-07-09
+
| Next YYYY-MM-DD= 2014-07-08
 
| YYYY=2014
 
| YYYY=2014
 
}}
 
}}
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=== Attendance ===
 
=== Attendance ===
 
* Board Members
 
* Board Members
−
 
+
** Hef
 +
** Bry
 +
** Derek
 +
** Everett
 +
** Noony (Teleconference)
 +
** Jay
 +
** Steve
  
 
* Other Members
 
* Other Members
−
**  
+
** Triano
 +
** Justin
  
 
=== Agenda ===
 
=== Agenda ===
Line 31: Line 38:
 
* Points for Noony. In Trello.
 
* Points for Noony. In Trello.
 
* Jaypee payment - RT #509
 
* Jaypee payment - RT #509
 +
* Authorize funds to fix laser extraction.
 +
** Skilton has recommended holding off for a time - There is a temporary solution in place.
 +
* New air conditioner for lounge - let's just authorize some money and replace this.
 +
** "Spending money from the general fund necessary to keep the organization's property in good working order and functioning in fulfillment of the organization's mission"
 +
* Approve $300 more for AC service stuff. Brings total to $600
  
 
=== Old Business ===
 
=== Old Business ===
  
 
=== Minutes ===
 
=== Minutes ===
−
* Meeting begins at 19:05
+
* Meeting begins at 19:00
 +
* Mail
 +
** Pex cards are here
 +
** Electric bill for like three months ago
 +
* Report from noony
 +
** Serious problem with paypal. Status of paypal statements?
 +
*** Noony says the bookkeeper asked for monthly statements from paypal from inception of account to current. Hef and Steve both say the statements are not available.
 +
*** Noony will ask bookkeeper if beginning/ending balance for each month is sufficient
 +
*** Adding bry to Chase account so she can handle management actions at a downtown branch.
 +
** We will file taxes before 501c3 proceedings begin.
 +
** From lawyer - getting new engagement letter
 +
** Bylaws are in our courts
 +
** Talking about 501c3 - we need to draft a 1023 form
 +
** Need to reconcile total of Ish's debacle
 +
* Member leaving reasons
 +
** Saving up for a wedding!
 +
* RT queue
 +
** Member point request for Skilton
 +
* Trello
 +
** Rent overpayment - Steve says that the ACH payment is back to normal. We're all good
 +
** ComEd - steve is calculating actual numbers and getting in touch with Tony
 +
** Refund 2 months membership for Angela - Done
 +
** Talk with area hosts about pex cards - Bry sent an email
 +
** Add area hosts to list - done
 +
** Uline order - in progress
 +
** audit zoho - need to email discontinued memebrs
 +
** hef's going to delete the website & tech trello
 +
* Member points
 +
* New business
 +
** Skipping noony's points
 +
** Jaypee - Hef is handling
 +
** Laser extraction funds - Holding off for now
 +
** New air conditioner for lounge - we are buying a new one
 +
* Meeting ends at 19:47
 
*  
 
*  
−
* Meeting ends at 19:47
 
−
 
  
 
=== Votes ===
 
=== Votes ===
−
*  
+
* Member points
−
 
+
** 4 points for Ryan
−
=== Membership Report ===
+
** 1 point for Skilton
 +
** 3 points for FitterDave
 +
** 2 points for Jesse
 +
** 1 point each for Skilton and Jason for fixing laser exhaust
 +
* Spend $144 for Meetup group for 12 months - 5 members yes, 1 present
 +
* Up to $300 for a new air conditioner for the lounge - All present board members vote in favor
  
 
=== Notes ===
 
=== Notes ===

Latest revision as of 16:56, 8 July 2014


Board Meeting Minutes
<< Board Meeting Notes 2014-06-24 2014 Board Meetings Board Meeting Notes 2014-07-08 >>

Meeting Start:

Attendance

  • Board Members
    • Hef
    • Bry
    • Derek
    • Everett
    • Noony (Teleconference)
    • Jay
    • Steve
  • Other Members
    • Triano
    • Justin

Agenda

  • read mail
  • Financial/membership report
  • Review the paypal and banking transactions.
  • Check [email protected]
  • Member leaving reason report
  • Check RT queue
  • Review Trello board, report progress made.
  • review [email protected]
  • check talk page for board meeting notes, see if any discussion on the agenda took place
  • new business
  • old business

New Business

  • Points for Noony. In Trello.
  • Jaypee payment - RT #509
  • Authorize funds to fix laser extraction.
    • Skilton has recommended holding off for a time - There is a temporary solution in place.
  • New air conditioner for lounge - let's just authorize some money and replace this.
    • "Spending money from the general fund necessary to keep the organization's property in good working order and functioning in fulfillment of the organization's mission"
  • Approve $300 more for AC service stuff. Brings total to $600

Old Business

Minutes

  • Meeting begins at 19:00
  • Mail
    • Pex cards are here
    • Electric bill for like three months ago
  • Report from noony
    • Serious problem with paypal. Status of paypal statements?
      • Noony says the bookkeeper asked for monthly statements from paypal from inception of account to current. Hef and Steve both say the statements are not available.
      • Noony will ask bookkeeper if beginning/ending balance for each month is sufficient
      • Adding bry to Chase account so she can handle management actions at a downtown branch.
    • We will file taxes before 501c3 proceedings begin.
    • From lawyer - getting new engagement letter
    • Bylaws are in our courts
    • Talking about 501c3 - we need to draft a 1023 form
    • Need to reconcile total of Ish's debacle
  • Member leaving reasons
    • Saving up for a wedding!
  • RT queue
    • Member point request for Skilton
  • Trello
    • Rent overpayment - Steve says that the ACH payment is back to normal. We're all good
    • ComEd - steve is calculating actual numbers and getting in touch with Tony
    • Refund 2 months membership for Angela - Done
    • Talk with area hosts about pex cards - Bry sent an email
    • Add area hosts to list - done
    • Uline order - in progress
    • audit zoho - need to email discontinued memebrs
    • hef's going to delete the website & tech trello
  • Member points
  • New business
    • Skipping noony's points
    • Jaypee - Hef is handling
    • Laser extraction funds - Holding off for now
    • New air conditioner for lounge - we are buying a new one
  • Meeting ends at 19:47

Votes

  • Member points
    • 4 points for Ryan
    • 1 point for Skilton
    • 3 points for FitterDave
    • 2 points for Jesse
    • 1 point each for Skilton and Jason for fixing laser exhaust
  • Spend $144 for Meetup group for 12 months - 5 members yes, 1 present
  • Up to $300 for a new air conditioner for the lounge - All present board members vote in favor

Notes

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