Difference between revisions of "Board Meeting Notes 2016-06-21"
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=== Consent Agenda === | === Consent Agenda === | ||
− | * | + | * Previous minutes approved unanimously |
=== Committee Reports === | === Committee Reports === | ||
Line 48: | Line 48: | ||
* Safety committee | * Safety committee | ||
− | ** Waiting to occupy space | + | ** Waiting to occupy space to meet |
* Space Planning Committee | * Space Planning Committee | ||
Line 80: | Line 80: | ||
* We double reimbursed Eric Beauchamp due to RT wackiness. Still need to get that returned. | * We double reimbursed Eric Beauchamp due to RT wackiness. Still need to get that returned. | ||
* Still behind on receipts from some area hosts | * Still behind on receipts from some area hosts | ||
− | ** Ron is excellent at submitting receipts, Shae is all caught up | + | ** Ron is excellent at submitting receipts, Shae is all caught up too |
* No invoice yet for AC repair | * No invoice yet for AC repair | ||
Line 95: | Line 95: | ||
* Moved to Colorado, now a friend of PS1 | * Moved to Colorado, now a friend of PS1 | ||
* Canceled cards, will be back soon | * Canceled cards, will be back soon | ||
− | * Did not use enough | + | * Did not use the space enough |
=== RT === | === RT === | ||
Line 101: | Line 101: | ||
** Chase says, because we have two signers, there are two monthly fees | ** Chase says, because we have two signers, there are two monthly fees | ||
** Can we remove ACH from one signer? | ** Can we remove ACH from one signer? | ||
+ | *** Simon to remove ACH from Secretary account; all ACH payments go through president account | ||
** Can delegate from one account, but there are limitations | ** Can delegate from one account, but there are limitations | ||
** Brian talked to some other banks, will continue to research other banks | ** Brian talked to some other banks, will continue to research other banks | ||
*** List of credit unions that might be good choices [http://credit-unions.credio.com/l/224/Alliant | *** List of credit unions that might be good choices [http://credit-unions.credio.com/l/224/Alliant | ||
− | + | ||
* [https://rt.pumpingstationone.org/Ticket/Display.html?id=4821 4821] | * [https://rt.pumpingstationone.org/Ticket/Display.html?id=4821 4821] | ||
Line 115: | Line 116: | ||
** Member point for Gerald for buccaneer's galley | ** Member point for Gerald for buccaneer's galley | ||
** Approved unanimously | ** Approved unanimously | ||
− | + | ** Michael will award Gerald member point [https://rt.pumpingstationone.org/Ticket/Display.html?id=4813 4813] | |
=== New Business === | === New Business === | ||
* Cleaning Company | * Cleaning Company | ||
** We have a quote that includes the new space, estimate of $180 / week for cleaning (includes $20 discount) | ** We have a quote that includes the new space, estimate of $180 / week for cleaning (includes $20 discount) | ||
− | ** Brian will put together a vote | + | ** Brian will put together a vote for cleaning service |
** Use [[https://wiki.pumpingstationone.org/Vote_to_Get_Cleaning_Service]] as template | ** Use [[https://wiki.pumpingstationone.org/Vote_to_Get_Cleaning_Service]] as template | ||
Line 129: | Line 130: | ||
* Area Hosts Review | * Area Hosts Review | ||
** Justin having status conversations with current area hosts | ** Justin having status conversations with current area hosts | ||
− | *** Add to the agenda (and area host agreement) to encourage area hosts to appoint tidy space people | + | *** Add to the agenda of these meetings (and area host agreement) to encourage area hosts to appoint tidy space people |
− | ** | + | ** Area Host review will start at next board meeting, July 5th |
** Volunteer authorizers will happen after review is complete | ** Volunteer authorizers will happen after review is complete | ||
Line 150: | Line 151: | ||
* Business cards | * Business cards | ||
− | ** | + | ** What's the status? |
===Todos=== | ===Todos=== | ||
*Justin to give Brian a check | *Justin to give Brian a check | ||
+ | * Simon to remove ACH from Secretary account; all ACH payments go through president account | ||
+ | * Brian will put together a vote for cleaning service | ||
+ | * Michael will award points to Gerald & Priscilla and ask Dean to contact Priscilla | ||
+ | ** [https://rt.pumpingstationone.org/Ticket/Display.html?id=4821 4821] | ||
+ | ** [https://rt.pumpingstationone.org/Ticket/Display.html?id=4813 4813] | ||
== Votes == | == Votes == | ||
+ | * Award Priscilla and Gerald one member point each | ||
+ | ** Passed unanimously |
Revision as of 22:22, 30 June 2016
Board Meeting Minutes | ||
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<< Board Meeting Notes 2016-06-07 | 2016 Board Meetings | Board Meeting Notes 2016-07-05 >> |
Meeting Start:
Attendance
- Board Members
- Justin
- Lyn
- Brian
- Michael
- Simon
- Other Members
- Ken
Agenda
- Check talk page for board meeting notes, see if any discussion on the agenda took place
- Consent Agenda
- Committee Reports
- Read mail
- Financial/membership report
- Review the PayPal and banking transactions
- Member leaving reason reports
- Check RT queue
- New business
- Woodshop Area Host
- RT #4822 Arturo inquiring about outside vendors.
- Members receiving mail at the space. Should we take any action?
- Business cards
- Old business
Minutes
Discussion on previous minutes
Consent Agenda
- Previous minutes approved unanimously
Committee Reports
Reports from Committees
- Safety committee
- Waiting to occupy space to meet
- Space Planning Committee
- Has not met in past two weeks
- Unclear if they will need a vote for funds above the $5,000 already allocated
- Money is allocated for Board to spend
- A vote has been drafted
- Bylaws Committee
- Committee has been combining bylaws with MWE bylaws (law firm version)
- Will send board work in progress for our next meeting (July 5th)
- Challenging sections may not be ready by then
- No mail
Financial Report
- Chase Checking: $67,452.20
- Chase Savings: $73,652.05
- PEX: $11,460.79
- PayPal: $10,215.33
- Donation boxes:
- CNC: $57.06
- Cold metals: $6.25
- Electronics: $25
- Hot Metals: $5
Financial Transactions
- Check to Alison Stanton for $400 for Ally Skills Workshop
- Gas, cleaning, comcast payments sent
- We double reimbursed Eric Beauchamp due to RT wackiness. Still need to get that returned.
- Still behind on receipts from some area hosts
- Ron is excellent at submitting receipts, Shae is all caught up too
- No invoice yet for AC repair
Membership Report
- Starving Hackers: 288
- Full Members: 114
- Total Members: 403
- Quorum: 38
Member Leaving Reason Reports
- Some accidental leaving
- Had trouble getting here
- Didn't come enough, schedule too busy
- Moved to Colorado, now a friend of PS1
- Canceled cards, will be back soon
- Did not use the space enough
RT
- 4826 Chase fees in triplicate:
- Chase says, because we have two signers, there are two monthly fees
- Can we remove ACH from one signer?
- Simon to remove ACH from Secretary account; all ACH payments go through president account
- Can delegate from one account, but there are limitations
- Brian talked to some other banks, will continue to research other banks
- List of credit unions that might be good choices [http://credit-unions.credio.com/l/224/Alliant
- 4821
- Request for member point for Priscilla for sewing classes
- She's canceled her membership, moving back to FL
- Passes unanimously
- Michael will award point to Priscilla and ask Dean to contact Priscilla
- 4813 Request for Gerald and Shelly points
- Member point for Gerald for buccaneer's galley
- Approved unanimously
- Michael will award Gerald member point 4813
New Business
- Cleaning Company
- We have a quote that includes the new space, estimate of $180 / week for cleaning (includes $20 discount)
- Brian will put together a vote for cleaning service
- Use [[1]] as template
- Woodshop Area Host
- Applications were open for a short period due to the timing of board
- Congratulations to Eric Beauchamp, new woodshop area host
- Area Hosts Review
- Justin having status conversations with current area hosts
- Add to the agenda of these meetings (and area host agreement) to encourage area hosts to appoint tidy space people
- Area Host review will start at next board meeting, July 5th
- Volunteer authorizers will happen after review is complete
- Justin having status conversations with current area hosts
- RT #4822 Arturo inquiring about outside vendors.
- Not a matter for the board, should be voted on by members
- Members receiving mail at the space. Should we take any action?
- Not an issue for the board, if it will be an official policy, it should be a vote
- Michael will handle lighting situation if the vote passes
- For next time:
- Animals, Events, Alcohol Policy review
- At some point: mid-year check-in and goals for the rest of the year
Old Business
- Insurance for new space
- Insurance company has agreed to expand coverage, retroactive to June 1, they still need to send us an invoice
- Business cards
- What's the status?
Todos
- Justin to give Brian a check
- Simon to remove ACH from Secretary account; all ACH payments go through president account
- Brian will put together a vote for cleaning service
- Michael will award points to Gerald & Priscilla and ask Dean to contact Priscilla
Votes
- Award Priscilla and Gerald one member point each
- Passed unanimously