Difference between revisions of "Board Meeting Notes 2017-03-08"
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* Check RT queue | * Check RT queue | ||
* New business | * New business | ||
− | |||
** CNC Area Host Applications | ** CNC Area Host Applications | ||
** Ken & Lyn membership | ** Ken & Lyn membership | ||
Line 51: | Line 50: | ||
** copyrighted materials | ** copyrighted materials | ||
** get Andrew bank access | ** get Andrew bank access | ||
− | *** | + | *** Brian and Simon to work on getting Andrew bank access. Are we changing banks? |
**Treasury items | **Treasury items | ||
*** Amazon Business account and use of the role@ email accounts: Dean, Aushra and Shellie are still not setup on Amazon Business (which requires logging into the role email at least once). | *** Amazon Business account and use of the role@ email accounts: Dean, Aushra and Shellie are still not setup on Amazon Business (which requires logging into the role email at least once). | ||
Line 57: | Line 56: | ||
*** Eric Beauchamp needs to RT/justify/receipt one outstanding expense before closing 2016 books. | *** Eric Beauchamp needs to RT/justify/receipt one outstanding expense before closing 2016 books. | ||
** Tidy space and disposal | ** Tidy space and disposal | ||
− | |||
− | |||
* Old business | * Old business | ||
** follow up on insurance changes | ** follow up on insurance changes | ||
Line 113: | Line 110: | ||
* [[https://drive.google.com/drive/u/1/folders/0B2uz936ed_AzOHMtbnRVQ2x4Nms Special Project Folder]] | * [[https://drive.google.com/drive/u/1/folders/0B2uz936ed_AzOHMtbnRVQ2x4Nms Special Project Folder]] | ||
* For adding members to the google group, maybe just reply to the directors-only list when they are done. | * For adding members to the google group, maybe just reply to the directors-only list when they are done. | ||
+ | |||
+ | ====CNC Area Host Applications==== | ||
+ | * Vote to appoint Matt Keith as CNC area host passes | ||
+ | * Vote to appoint Skylar as CNC Authorizer passes | ||
+ | |||
+ | ====Party planner and space ops positions==== | ||
+ | ** Creating a position to handle | ||
+ | ** Vote to create a Space Ops Area Host passes with full membership | ||
+ | ** Vote to name Ken as Space Ops Area Host passes | ||
+ | * Vote to award Party Planner position a full member passes | ||
+ | |||
+ | ====new main shop floorplan / kitchen expansion==== | ||
+ | * There is discussion by the kitchen area host and interested parties about moving the map | ||
+ | * The board is in charge of determining where hosted areas are per [[Area_Hosts_and_Volunteer_Positions_Policy]] | ||
+ | * [[https://wiki.pumpingstationone.org/images/Hosted_area_map_interim.jpg Interim Area Map]] is the current approved area map | ||
+ | * [[https://drive.google.com/open?id=0Bwr1Vyj8aFpEbFZ2R2ltanduRVE Small Metals Map]] | ||
+ | * Skilton's draft map: [[https://drive.google.com/file/d/0BxCkhnR2ZsJHaW9JUnVMUEpFSEU/view proposed area map 1/2017]] | ||
+ | ** Small metals is not in the place that is marked on this (or any) map | ||
+ | * Lockers and scaffolding in/next to small metals needs to move to general area | ||
+ | * Proposed: approve an updated draft map with small metals added where it currently sits in reality | ||
+ | ** Andrew will talk to Skilton to get the original map file and update the area map for a board vote. | ||
+ | |||
+ | ====Member concerns==== | ||
+ | ...were discussed in a closed meeting | ||
+ | |||
=== Old Business === | === Old Business === | ||
+ | ** follow up on insurance changes | ||
+ | *** Jennie will talk to Karen tomorrow | ||
+ | ** follow up on lawyers for bylaws revision | ||
== Votes == | == Votes == |
Latest revision as of 03:33, 9 March 2017
Board Meeting Minutes | ||
---|---|---|
<< Board Meeting Notes 2017-02-21 | 2017 Board Meetings | Board Meeting Notes 2017-03-21 >> |
Meeting Start:
Attendance
- Board Members
- Andrew
- Carl
- Simon
- Ed
- Jennie
- Jonathan
- Other Members
Agenda
- Check talk page for board meeting notes, see if any discussion on the agenda took place
- Consent Agenda
[RT 6271]
- Committee Reports
- Read mail
- Financial/membership report
- Review the PayPal and banking transactions
- Member leaving reason reports
- Check RT queue
- New business
- CNC Area Host Applications
- Ken & Lyn membership
- Member concerns
- new main shop floorplan / kitchen expansion
- next meeting date (recurring?)
- New member guidance / onboarding committee
- sharing special projects docs
- using the task list in google sheets to offload all initial board tasks into consent agenda
- process for following up on a complaint, questions to ask / info to gather, where to store info
- the member site and whether we need to or how to switch systems
- copyrighted materials
- get Andrew bank access
- Brian and Simon to work on getting Andrew bank access. Are we changing banks?
- Treasury items
- Amazon Business account and use of the role@ email accounts: Dean, Aushra and Shellie are still not setup on Amazon Business (which requires logging into the role email at least once).
- Aushra still needs to reimburse PS1 for accidental PEX charges before I can close the 2016 books and get it in front of our accountant to process our taxes.
- Eric Beauchamp needs to RT/justify/receipt one outstanding expense before closing 2016 books.
- Tidy space and disposal
- Old business
- follow up on insurance changes
- Jennie will talk to Karen tomorrow
- follow up on lawyers for bylaws revision
- follow up on insurance changes
Minutes
Discussion on previous minutes
Consent Agenda
- Approve previous minutes
- Approve one member point for Will for game night [RT 6228]
- Approve two member points for Ray for laser authorization [RT 6211]
[RT 6271]
- Approve one member point for Steve for orientation [RT 6253]
- Approve a member point for Jesse [6268]
- Consent Agenda passes unanimously
Committee Reports
Reports from Committees
- DRC committee
- Bylaws committee checkin
Financial Report
- Chase Checking: $94,773.86
- Chase Savings: $35,673.87
- PEX: $6,615.17 ( $10,000 transfer to checking is in progress )
- PayPal: $10,271.13
Membership Report
- Starving Hackers: 302
- Full Members: 131
- Total Members: 433
- Quorum: 44
Review the PayPal and banking transactions
Member Leaving Reason Reports
RT
New Business
Tracking Board Tasks
- [2017 Board meeting task lists]
- To track recurring tasks owned by the board of directors
- [Special Project Folder]
- For adding members to the google group, maybe just reply to the directors-only list when they are done.
CNC Area Host Applications
- Vote to appoint Matt Keith as CNC area host passes
- Vote to appoint Skylar as CNC Authorizer passes
Party planner and space ops positions
- Creating a position to handle
- Vote to create a Space Ops Area Host passes with full membership
- Vote to name Ken as Space Ops Area Host passes
- Vote to award Party Planner position a full member passes
new main shop floorplan / kitchen expansion
- There is discussion by the kitchen area host and interested parties about moving the map
- The board is in charge of determining where hosted areas are per Area_Hosts_and_Volunteer_Positions_Policy
- [Interim Area Map] is the current approved area map
- [Small Metals Map]
- Skilton's draft map: [proposed area map 1/2017]
- Small metals is not in the place that is marked on this (or any) map
- Lockers and scaffolding in/next to small metals needs to move to general area
- Proposed: approve an updated draft map with small metals added where it currently sits in reality
- Andrew will talk to Skilton to get the original map file and update the area map for a board vote.
Member concerns
...were discussed in a closed meeting
Old Business
- follow up on insurance changes
- Jennie will talk to Karen tomorrow
- follow up on lawyers for bylaws revision
- follow up on insurance changes