Board Meeting Notes 2019-07-16

Board Meeting Minutes
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Meeting Start:

Attendance

• Board Members

• Other Members

Agenda

• Check talk page for board meeting notes, see if any discussion on the agenda took place
• Consent Agenda

none

• Committee Reports
  • Ask for update on MMT forwarding meeting minutes to Board (or make publicly available)

• MMT

• Read mail

Nothing special

• Freshdesk

• Financial/membership report
  • PEX: $24,161.75
  • Chase Savings: $140,837.64
  • Chase Checking: $6,009.82
  • Paypal: $15,345.54

Notes: paid appr. 9000 to Ecogate as per the dust collection vote

• • Total Members:
  • Members w/ Storage:
  • Members:
  • Quorum:
• Review the PayPal and banking transactions
• Member leaving reason reports
• Check Freshdesk Queue
• Member Points Review
  • Member point approved
• New business

• Old business

Minutes

Committee Reports

Reports from Committees

Financial Report

• Chase Checking:
• Chase Savings:
• PEX:
• PayPal:

Membership Report

• Total Members:
• Quorum:

Minutes

Agenda

• Secretary adds meeting minutes by Saturday
• Storage management
• privacy policy
• job descriptions
• area host teams
• safety and operations team
• alcohol policy
• work in lieu of dues for Board members
• space documentation folder
• area host appreciation
• Scholarship policy
• approve member points (current scholar)
• Sexual harassment workshop- planning for 31st
• Budget-keeping:
  • writing up finances; sending out updated budgets for all areas today
• area hosts
• door code: it works.
• survey software (automation) for voting - timestamp; verifiable
• lapsed member categorization

Discussion of Agenda Above

• Storage management
  • Empty places into larger parking spots? - Parking spots vs. ad hoc shelving. And if yes, should we charge for it. Idea: anyone storing anything has to become a $70/member. A person dedicated to managing storage. Maybe a Safety and Operations team person (if formed),

• • Safety and operations team

• privacy policy
• Board job descriptions - those need to be written by all members. See Google doc.

• TANGENT: Door code discussion. Having more people learn how it works.
• area host teams: new area host applications. New push. Newsletters are most effective communication, call deadline by Aug. 5. Review previous applicants. Laser maintenance position has been difficult to fill. Mention free membership in lieu.
• safety and operations team: creation of new team, like MMT, a team to identify safety issues. Storage management could be part of that team. Ventilation. Where does tool maintenance fall? How do you look at space collectively and develop knowledge. Like air conditioning- conflicting needs; a safety team can look at a high level. Who let's in contractors; contact points
• alcohol policy: document written by Andy for review by lawyer; already a doc from lawyer from 2 years ago - a draft. Interest in bringing the bar back, but policy should happen before bar. Needs review. Legal wanted us to be aware that our responsibility that there is language around participation in activities while alcohol is present. Document has links to other alcohol policies. New questions have arisen.
• work in lieu of dues for Board members- Add to Next Week
• space documentation folder - Add to Next Week
• area host appreciation - - Add to Next Week
• Scholarship policy - - Add to Next Week
• Member points (current scholar): approved
• Member points: 6 total points issues. Molly emails the recipients.
• New Authorizer for woodshop approved
• Sexual harassment workshop- planning for 31st. Board Members, Area Hosts, DRC
• Budget-keeping: plan for updating
  • writing up finances; sending out updated budgets for all areas today
• area host job description- needed.
• door code: it works.
• survey software (automation) for voting - timestamp; verifiable- - Add to Next Week
• lapsed member categorization. It's up to date.