Board Meeting Notes 2025-09-16

Board Meeting Minutes
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Meeting Start:

Attendance

• Board Members

• Other Members

Agenda

• Closed session
• MMT lead recruitment
• Building Purchase
• Treasury?

Minutes

Committee Reports

• Genops
  • Woodshop AC is struggling
    • Morris is on it, there are options
    • It is September, so waiting is not a catastrophe
    • Woodshop needs to get less dusty for 99 reasons
  • Upstairs bathroom sink broken
  • Electrical projects ongoing
    • James is point of contact, Wolf is doing the work
    • Catwalk server rack, woodshop lathe dust collector, reflow station, popcorn machine
    • James and Morris talked electrical details for a while, I didn't take notes.

Reports from Committees

Financial Report

• Chase Checking: 172,676.01
• Chase Savings: 80,014.07
• PEX:
• PayPal:
• Building Fund: $195,000
• Contingency Fund: $40,000
  • note that the Building and Contingency funds are within the bank accounts, not separate from them
• Available for Votes: $17,690.08
  • note that as of 9/2/2025, this is calculated as (Checking + Savings) - (Building Fund + Contingency Fund)

Membership Report

• Number of Members:
• Quorum:

Freshdesk

Login link: https://pumpingstationone.freshdesk.com

New Business

• Board started in a closed session
• We have been trying to recruit a new MMT lead, no one wants to do it
  • Nick will keep handling Freskdesk
  • Joe Mertz will handle Scholarships
    • We need to give him access to relevant stuff
  • Storage will be fine by itself
  • ID checks will continue to happen organically
• We got some answers from Tony on our building purchase offer
  • There is much back and forth about a new payment schedule and balloon payment amount
  • Carl will prepare a new payment schedule and share it with interested parties to review
  • Carl will talk to real estate lawyer, find out how much title insurance will cost and whether or not we need a survey
  • Nick and Jennie will continue to pursue an insurance quote
  • Ian will prepare a list of questions, like title insurance, surveys, title company, closing costs, lawyer costs and send them to eric. eric will then contact our real estate lawyer.
• Carl was at Chase today, they were supposed to call back. They never did.
  • That person was supposed to call James some weeks ago, never did.
  • The board acknowledges that chase sucks
  • Nick thinks we should find a new bank, but the last time we tried to make carl do that carl resigned.
• James notes that last time we sent the lawyers (not our real estate lawyer) a list of questions it cost $1,100, so we shouldn't ask our lawyers too many questions just for fun. Real estate lawyer is mostly doing work for free.
• Sky has unrelated stuff
  • First, she needs carls help, because stripe is auditing our account. carl has to log into stripe and link chase.
    • Carl will do this within a week
  • Stripe dispute resolution - every dispute costs us $30. We usually lose anyways. We can set up an automated thing that will automatically dispute the disputes.
    • Sky wants permission to allow Stripe to automatically refund when they want to, during disputes. This reduces the per-dispute charge and protects our dispute record. That sounds excellent.

Votes

• The board votes to appoint Joe Mertz as our Scholarship Coordinator
  • The vote passes
• The board votes to disband the Membership Management Committee
  • The vote passes
• The board votes to enable stripes auto-resolution feature
  • The vote passes