Difference between revisions of "Board Meeting Notes 2014-01-14"

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{{Board Meeting Notes
 
{{Board Meeting Notes
−
| Previous MM-DD-YYYY=01-07-2014
+
| Previous YYYY-MM-DD=2014-01-07
 
| Current YY-MM-DD=01-14-2014
 
| Current YY-MM-DD=01-14-2014
−
| Next MM-DD-YYYY=01-21-2014
+
| Next YYYY-MM-DD=2014-01-21
 
| YYYY=2014
 
| YYYY=2014
 
}}
 
}}
  
  
−
Meeting start: 7:xx pm
+
Meeting start: 7:15 pm
  
 
=== Attendance ===
 
=== Attendance ===
  
 
'''Board Members'''
 
'''Board Members'''
−
 
+
* Eric
 +
* Bry
 +
* Farkas
 +
* Hailey
 +
* Josh
 +
* Ed
  
 
'''Other Members'''
 
'''Other Members'''
  
 +
* Everett
 +
* derek
 +
* Hef
  
  
Line 32: Line 40:
 
* go over Trello
 
* go over Trello
  
−
===Trello things===
+
=== Trello things ===
  
 
==== New Business ====
 
==== New Business ====
Line 42: Line 50:
  
 
* Electric bill due 12/2, Farkas should have the info he needs from Eric by the time of the meeting
 
* Electric bill due 12/2, Farkas should have the info he needs from Eric by the time of the meeting
−
* [[Monica#Scanning | Monica]] now scans
+
* [[Konica Minolta Magicolor 1690 MF#Scanning|Monica]] now scans
 
* Getting SSL encrypted logins for the blog.
 
* Getting SSL encrypted logins for the blog.
−
** It would be a very bad idea to do domain logins for the Wordpress blog unless we are able to keep end to end encryption of username/password data. From what I gather, we would need to upgrade to a business account with Paigly (PS:1's hosted Wordpress vendor) in order to get this. I'd like a final yes or no on whether or not this is a route we want to go, and to either have this happen or get permission/access to make this happen. --[[User:Hef|Hef]] ([[User talk:Hef|talk]]) 13:13, 10 November 2013 (CST)
+
** It would be a very bad idea to do domain logins for the Wordpress blog unless we are able to keep end to end encryption of username/password data. From what I gather, we would need to upgrade to a business account with Paigly (PS:1's hosted Wordpress vendor) in order to get this. I'd like a final yes or no on whether or not this is a route we want to go, and to either have this happen or get permission/access to make this happen. --[[User:Hef|Hef]] ([[User talk:Hef|talk]]) 13:13, 10 November 2013 (CST)
 
** This has been on the todo list for three weeks. Let's make sure we actually get to this. --[[User:Bry|Bry]] ([[User talk:Bry|talk]]) 00:42, 30 November 2013 (CST)
 
** This has been on the todo list for three weeks. Let's make sure we actually get to this. --[[User:Bry|Bry]] ([[User talk:Bry|talk]]) 00:42, 30 November 2013 (CST)
 
** Josh will be working on this tonight (1/7/14).
 
** Josh will be working on this tonight (1/7/14).
Line 52: Line 60:
  
 
==== Minutes ====
 
==== Minutes ====
 +
* read mail
 +
* Steve reported that we paid our ticket for having an overfull dumpster
 +
* Steve went over financial report
 +
* Board went through applications for Tool Cage Area host, then narrowed it down to the top three candidates, Dillon Gray, Dean Anderson, and Kevin Caughlin
 +
** The board voted a majority vote in favor of making Kevin Caughlin the new tool cage area host
 +
* board discussed the possibility of having a member vote to roll over area host budgets, at least until new 2014 budget is finished (Bry gives herself a deadline of before April 2014 to propose budget)
 +
* Derek gets a member point for running electronics office hours
  
−
 
+
== votes ==
−
 
+
* Present board members voted unanimously to reimburse $218.29 for beagle bone contest expenses
−
'''* Trello Ideas'''
+
==== Membership Report ====
−
** Fix Amazon Payments - 
 
−
** Update Safe Space Agreement draft considering our comments and revision ideas - 
 
−
** follow up with Eric the grant writer? - 
 
−
** print sign and scan a new copy of secondary engagement letter from MWE (see mail RE: manufacturing establishment licensing) in eric's inbox - 
 
−
** Get 3 more RXS-3211 cameras or other superior Motion-JPEG capable cameras, install them. - 
 
−
** Acting on 501c3 - 
 
−
** Set up a paid job board. - 
 
−
** make a trello archiver (if we end up using this) - 
 
−
** Maybe get our money back from Chuhak and Tecson? - 
 
−
** audit ps1 member list and remove non-members from the list. - 
 
−
** post a sign by the thermostat and on the wiki requesting that people knock on the fire door to abbey in the loading dock for help with the heat. - 
 
−
** safety and stuff, read https://atrium.schoolfactory.org/spacefed/node/107867 - 
 
−
** Change our address everywhere (List of places here: https://atrium.schoolfactory.org/ps1/node/104580) - 
 
−
** inventory and ownership status of old landlord's stuff left on our side. - 
 
−
** Dwolla as a payment option? Some people hate paypal enough to not join. Don't do this if you can't set up a subscription in it. - 
 
−
** Address corporations using us as a cheap tool shop for their employees - 
 
−
** Macro in zoho to tell people they have points. - 
 
−
** Reimbursement forms? - 
 
−
** Training for how the law currently affects nonprofits for new boards? - 
 
−
** Audit shelf registry to affirm full member status - 
 
−
** 2 more picture frames for area host pictures - 
 
−
** Get pictures done for rest of area hosts - 
 
−
** Discuss: how should reimbursements for hackerspace projects work? - 
 
−
** leader board of existing member points - publically viewable - 
 
−
** Think about charging more for manual payments to offset the work. - 
 
−
** Think about safe for soda fund. - 
 
−
** Trademark PS1 - 
 
−
** Think about putting a hint about member points when people leave for financial reasons - 
 
−
'''
 
−
* Trello To Do'''
 
−
** Equipment loan agreement - 
 
−
** tool care area host - applications and choose host - 
 
−
** Spend up to $100 on fire extinguisher mounting stuff - 
 
−
** Sue the old landlord - 
 
−
** Non-paypal people tracked correctly in Zoho? - 
 
−
** Talk to chris knight about employee - 
 
−
** Fix join page "for other people" information - 
 
−
** Anna's reimbursements for 2013 - 
 
−
** review and sign comcast contract - 
 
−
** Oddly timed ComEd payment - 
 
−
 
 
−
'''* Trello Doing'''
 
−
** Work out meetup theft - 
 
−
** Limited amount cards with names for area hosts, up to their budget limits - 
 
−
** fix address on liability waiver, other problems with liability waiver - 
 
−
** Justin Conroy dues - 
 
−
** Solving the "I need to give steve this receipt, but where is he?" issue - 
 
−
** Contact Insurer about additional insured for landlord - 
 
−
** Flourish wrapup paperwork for donation from Flourish 2013 - 
 
−
** Liability Insurance review with Goldstein et. al - 
 
−
** Get building electrical systems to a good state - 
 
−
** Corporate Filings - 
 
−
 
 
−
'''* Trello Financials'''
 
−
** Get accounting software and use it - 
 
−
** Get paypal transactions into QB - 
 
−
** Categorize 2013 transactions in QB - 
 
−
** Categorize historical transactions in QB - 
 
−
** Audit status/ Status of repayments / New historical books - 
 
−
** Create 2014 budget - 
 
−
 
 
−
'''* Trello Done'''
 
−
** reimburse bry $36.25 for filing fees for annual report - 
 
−
** Get budgets into QB - 
 
−
** Approve $122.08 for shelves for safe - 
 
−
 
 
−
 
 
−
==votes==
 
−
 
 
−
====Membership Report====
 
 
* full members: 97
 
* full members: 97
 
* starving hackers: 190
 
* starving hackers: 190
Line 131: Line 76:
 
* total: 288
 
* total: 288
  
−
Meeting end: 8:xxpm
+
Meeting end: 8:10pm

Latest revision as of 19:04, 29 March 2014


Board Meeting Minutes
<< Board Meeting Notes 2014-01-07 2014 Board Meetings Board Meeting Notes 2014-01-21 >>


Meeting start: 7:15 pm

Attendance

Board Members

  • Eric
  • Bry
  • Farkas
  • Hailey
  • Josh
  • Ed

Other Members

  • Everett
  • derek
  • Hef


Agenda

  • read mail
  • Financial/membership report
  • Review the paypal and banking transactions.
  • Check the [email protected] inbox weekly.
  • Member leaving reason report
  • Review Trello board, report progress made.
  • review [email protected]
  • check talk page for board meeting notes, see if any discussion on the agenda took place
  • new business
  • old business
  • go over Trello

Trello things

New Business

  • Board vote: Change dues to be a bit more if you aren't using scheduled payments. This isn't a solidly figured out thing yet. Discuss.

Old Business

  • Electric bill due 12/2, Farkas should have the info he needs from Eric by the time of the meeting
  • Monica now scans
  • Getting SSL encrypted logins for the blog.
    • It would be a very bad idea to do domain logins for the Wordpress blog unless we are able to keep end to end encryption of username/password data. From what I gather, we would need to upgrade to a business account with Paigly (PS:1's hosted Wordpress vendor) in order to get this. I'd like a final yes or no on whether or not this is a route we want to go, and to either have this happen or get permission/access to make this happen. --Hef (talk) 13:13, 10 November 2013 (CST)
    • This has been on the todo list for three weeks. Let's make sure we actually get to this. --Bry (talk) 00:42, 30 November 2013 (CST)
    • Josh will be working on this tonight (1/7/14).

Backburner

Minutes

  • read mail
  • Steve reported that we paid our ticket for having an overfull dumpster
  • Steve went over financial report
  • Board went through applications for Tool Cage Area host, then narrowed it down to the top three candidates, Dillon Gray, Dean Anderson, and Kevin Caughlin
    • The board voted a majority vote in favor of making Kevin Caughlin the new tool cage area host
  • board discussed the possibility of having a member vote to roll over area host budgets, at least until new 2014 budget is finished (Bry gives herself a deadline of before April 2014 to propose budget)
  • Derek gets a member point for running electronics office hours

votes

  • Present board members voted unanimously to reimburse $218.29 for beagle bone contest expenses

Membership Report

  • full members: 97
  • starving hackers: 190
  • friend: 1
  • total: 288

Meeting end: 8:10pm

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